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FMBCS_AVC_UPDFILT - Define Filter Settings for Commitment/Actual Values

FMBCS_AVC_UPDFILT - Define Filter Settings for Commitment/Actual Values

General Material Data   Fill RESBD Structure from EBP Component Structure  
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In this IMG activity, you define the actual and commitment values that should be excluded from active availability control. Usually all posting records containing such actual and commitment values that are updated to Funds Management in a non-statistical manner define the consumed amount, which AVC checks against the consumable budget, as defined in the previous IMG activity Define Filter Settings for Budget Values. For particular purposes or for checks in special customer-defined control ledgers, you may, however, want to exclude certain FM value types from availability control.

You want to check "soft" commitments, such as purchase requisitions and funds reservations, by using tolerance limits or budget values defining the consumable budget, which differ from the values used for checking actuals or other "hard" commitments. In this case, you must set up two control ledgers:

  • Standard ledger (for example, 9H): Define posting filter settings that exclude all "soft" commitments according to your definition. Then assign normal tolerance profiles (for example, with error at usage rate 100%) and define filter settings for budget values as usual.
  • Customer-defined ledger for "soft" checks: Do not define any posting filter settings, but assign tolerance profiles with "soft" limits (for example, warning at usage rate 100%) or define filter settings for budget values that result in higher amounts available in the consumable budget.
  • As far as possible, exclude only the value types that are at the start of a commitment chain (for example, purchase requisitions, funds reservations, purchase orders and so on), but not cash-relevant value types, such as invoices or payments.
  • When excluding a given value type, you must also exclude all other value types of earlier steps in the commitment chain. Example: If you exclude funds precommitments, then you must at least exclude funds reservations, too.
  • Note that you must set the GR/IR update indicator for the value MM invoice receipt in the Customizing settings of your FM update profile (transaction OFUP), if you exclude value type 60 (parked documents), but not value type 54 (invoices).

If you do not define any settings here, then availability control considers all non-statistical posting records as relevant for budget consumption.

If you change the filter settings of an AVC ledger that is already active, then you have to "reinitialize" or Reconstruct Availability Control for this ledger (transaction FMAVCREINIT).

You start the reconstruction of availability control from the Funds Management menu under Budgeting -> Budget Control System (BCS) -> Tools -> Availability Control -> Reconstruct.

  1. Enter filter settings for your FM area and for all relevant availability control ledgers.
  2. Specify from which fiscal year onwards the filter settings apply.
  3. For each new entry, enter all the FM value types to be excluded from availability control.
  4. Save your entries.





CPI1466 during Backup   Fill RESBD Structure from EBP Component Structure  
This documentation is copyright by SAP AG.

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