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FUDVC_DOCVERCONF - Define Document Verification Settings

FUDVC_DOCVERCONF - Define Document Verification Settings

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In this Customizing activity, you can enable the document verification process, decide whether the person who verifies the documents can modify these documents, and determine whether the documents need to be verified more than once as well as if multi-level document verification is required. You also have the option to enable the author of the document to withdraw the document, if need be.

  1. Complete the following tasks:
  • Enable the document verification process

When you enable the document verification process, the system does not immediately post the accounting documents you create using the Web Dynpro application for document entry. Instead, the system stores the documents as verification documents and posts the documents after the person responsible has verified them.
If you enable this process but need to adapt the process to allow you more control, you can use the Business Add-In BAdI: Document Verification.
  • Choose the verification document number type

You can choose a 10-digit verification document number or a 26-digit alternative reference number. If you choose the alternative reference number, you need to switch on the FI, Localization for China (FIN_LOC_CI_13) business function and finish the relevant Customizing. For more information, see Customizing under Official Document Numbering (China).
  • Allow the person responsible to modify the document

You can decide whether the person who verifies the document can modify the documents. If you allow the person responsible to modify the document, they can make changes to editable fields. However, if you do not allow the person responsible to modify the document, they can only accept or reject the verification document.
  • Allow the author of the document to withdraw the document that he or she has sent for approval. However, the author can withdraw only if the following conditions are satisfied:

- The document is in to be verified status.
- The manager approval is still pending. In case the process requires multiple managers to approve the document, the first manager in the process of approval must not have approved it yet.
  • Define the number range identifier

This number range is used to generate the 10-digit verification document number, which is always generated for verification documents even if you choose to display the alternative reference number as document number. You need to define the number range for your company codes in the Customizing activity Define Document Number Ranges.
  • Enable confirmation when accepting document

If you enable confirmation when accepting document, a confirmation popup will display when you accept a verification document, and you also have chance to enter a comment in the popup. You always get the confirmation popup when rejecting or cancelling verification document.
  1. Define the document verification rule.
You only need to make entries here if you use the default implementation in the Business Add-In BAdI: Document Verification (EA_FIN_UI_DECO_DOCVER_BADI_IMP) delivered by SAP and want to enable multi-level document verification process using BRF plus rule. If you do not enter any rule data, ( if there are no entries in the Document Verification Rule, BRF plus Application Name and the BRF plus Function Name fields), then only one verification is required before the system posts the document as a FI accounting document.
To define the BRF plus rule for document verification, you need to make entries in the following fields:

  • Rule Category

Enter the document verification rule.
  • BRFplus Application Name

Enter the application name that you created in BRFplus.
  • BRFplus Function Name

Enter the function name under this BRFplus application. This function is used for verification process.
  1. Define verification ledgers for posting ledgers
Specify a unique verification ledger for each of the ledgers used in posting. The verification ledger stores line items and totals data for unverified documents.
The posting ledgers should be a leading ledger, or activated non-leading ledgers.






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