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HR_LSO_M1C6D3A5 - Control of Process Steps

Vendor Master (General Section)   PERFORM Short Reference  
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In this IMG activity, you can control follow-up processing.

Under Delivery Method, you choose the delivery method (such as classroom training, WBT, curriculum) of the course to be followed up.

Under Initial Access you can trigger follow-up processing for participation and courses from the Training Management back-end system

For example, the training administrator performs follow-up processing for a course that has finished. Under Initial Access if you choose the back-end system under Processes, you have access to process steps such as the following:

• Confirm participation

• Rate participation

• Follow up participation (various options):

1. Follow up participation (no proficiency changes allowed)

You can always follow up the participation, regardless of the participation rating (such as Passed, Not Passed).

1. Follow up participation (proficiency changes allowed)

You can always follow up the participation, regardless of the participation rating (such as Passed, Not passed).

1. Follow Up Pass Result (Without Proficiency Change)

,,You can follow up the participation (without proficiency change) if the Rate Participation step = Passed.

1. Follow Up Pass Result (with Proficiency Change)

You can follow up the participation (with proficiency change) if the Rate Participation step = Passed.

Note

The system allows you to choose only one option for following up participation.

• Follow up course

• Flag course as historically recorded

• Learning Portal

For example, a learner appraises a course or an instructor. Under Initial Access, if you choose Learning Portal, the following process steps are offered under Processes:

• Confirm participation

• Rate participation

• System

The corresponding process step runs automatically if the system already executed the previous process step. For example, the learner triggers the Confirm Participation process step in the learning portal, and the Rate Participation runs automatically in the back-end system. The following steps are available:

• Rate Participation

The previous process step is Confirm Participation.

• Follow Up Participation (Without Proficiency Change)

The previous process step is Rate Participation. The system automatically transfers the qualifications once the learner has confirmed participation in the learning portal.

• Delimit Participation(Time-Independent))

The previous process step is Confirm Participation. The training administrator has the following options to prevent learners from accessing a time-independent course:

1. In the participation menu: In the context menu of the course, choose Revoke Access Authorization. This prevents learners from accessing a time-independent course.
2. If the Delimit Participation (Time-Independent process step is active, the system automatically prevents all learners from accessing the time-independent course (such as Web-based training).

• Confirm Participation (Automatic)

This step is applicable to time-independent courses only. It does not have any previous process step ,,associated with it. This step, if maintained for a time-independent course, automatically confirms the ,,learner’s participation in the course once he or she has met the completion specifications as specified ,,by the course content. If the e-signature feature is active it will be overwritten by the automatic confirmation feature. Therefore, it is recommended not to activate the e-signature feature for this process step.

• Confirm and Follow-Up Participation (Automatic)

This step is applicable to time-independent courses only. It does not have any previous process step ,,associated with it. This step, if maintained for a time-independent course, automatically confirms the ,,learner's participation in the course. It also follows-up by assigning the qualifications to the learner once he or she has met the completion specifications as specified by the course content. If some of the ,,qualifications are imparted by the course, these are also automatically assigned to the learner. If the ,,e-signature feature is active it will be overwritten by the automatic confirmation feature. Therefore, it is ,,recommended not to activate the e-signature feature for this process step.

Follow-up processing consists of the process steps for participation and those for courses. Under Processes you choose the required step for the delivery method and initial access from the available process steps:

• Confirm participation

• Rate participation

• Follow up participation (no proficiency changes allowed)

During follow-up processing, the training administrator or person responsible may not change the proficiency of a qualification.

• Follow up participation (proficiency changes allowed)

During follow-up processing, the training administrator or responsible may change the proficiency of a qualification.

• Follow Up Pass Result (Without Proficiency Change)

In the follow-up process, the training administrator or the responsible administrator is not permitted to change the proficiency of the qualifications.

• Follow Up Pass Result (with Proficiency Change)

In the follow-up process, the training administrator or the responsible administrator is permitted to change the proficiency of the qualifications.

• Delimit Participation (Time-Independent)

• Follow up course

• Flag course as historically recorded

• No process step defined

Additionally, you can specify the following for each process step (such as Follow Up Course):

• Signature

• If you set this indicator, a digital signature is required for this process step.

• If you do not set this indicator, no digital signature is required for this process step.

For more information about the digital signature, refer to the SAP NetWeaver Library. Choose SAP NetWeaver by Key Capability -> Security -> Digital Signatures and Encryption.

• Activate

• If you set this indicator, the system performs follow-up for the process step.

• If you do not set this indicator, the system performs no follow-up for the process step.

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