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HR_LSO_M1C8D1E21A2 - Define Recipient Roles

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In this IMG activity, you specify recipient roles for request-based correspondence. You can add customer roles to the roles defined by SAP (e.g. learner, manager, training administrator, instructor, training provider).

In the standard system, each recipient role is assigned a selection ID for role resolution purposes. The selection ID is used by the system to determine the recipient of correspondence per role and per participation , or per resource reservation. You can use either the roles contained in the standard system or your own customer roles.

You want to use request-based correspondence and you have set the HRLSO CRPSP switch to X.

If you want to use customer selection IDs for role resolution in this IMG activity, you must first create the selection IDs. In doing so, please note the requirements and restrictions applying to selection IDs. Some of these are listed below the activities.

If you want to use the roles delivered by SAP, you do not need to carry out this IMG activity.

To create customer recipient roles:

1. In the Recipient Roles view, choose New Entries and enter the required data. This includes:

• ID of the recipient role from the customer namespace

• Descriptive text for the recipient role

• Selection ID used for role resolution (to determine the recipient)

Use the roles delivered in the standard SAP Learning Solution system as a guideline for defining customer roles. For example, the recipient roles involved in course participation are the learner and possibly his or her manager. The recipient role for reservation of the resource Instructor is the instructor.

For detailed information about selection IDs, see the chapter entitled Selection IDs. For example, selection IDs are called with the following parameters and there are certain considerations to be taken into account when you create selection IDs:

• BEGDA

Current date

• ENDDA

Current date

• OBJECTS_IN

Table in which the only entry is the course or course type for which correspondence is to be output.

• PARAMS_IN

Table containing one row only. This row contains further relevant context information including:

Notification group: In the case of activities, the object concerned (e.g. learner, resource) and in the case of bookings and cancellations, the participation document number. The key date of the context is the data within the validity period of the activity/course/course type that is closest to the current date.

The results must be in the table parameter OBJECTS_FOUND.

The parameter PARAMS_OUT is not evaluated.

When you use the parameter PARAMS_IN, you restrict definition and use of your own selection ID. For example, you cannot use the selection IDs for the Ad Hoc Query.

The selection IDs delivered in the standard SAP system are based on function modules. You can use these as templates from which to copy.

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