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ICAARC - Activate Reconciliation Close Process

ICAARC - Activate Reconciliation Close Process

ROGBILLS - Synchronize billing plans   CL_GUI_FRONTEND_SERVICES - Frontend Services  
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Set up and activate reconciliation close process for the relevant reconciliation cases.

With the activation of reconciliation close process, the reconciliation cases can then be used in the following ICMR processes:

  • Reconciliation close status management
  • Elimination method definition and elimination postings

You have created reconciliation cases by using the Define Reconciliation Casesapp.

If a workflow is required for reconciliation close approval, you additionally need to set up the workflow scenario and the involved teams and responsibilities.

  1. Choose New Entries and select a reconciliation case.
  2. In the Close Prerequisite column, select one of the following options:
  • No Prerequisite: The reconciliation status can be set to Closed regardless of the matching results of document items included in the reconciliation case.

  • All Items Are Assigned: The reconciliation status can only be set to Closed when all the included document items achieve at least 20 Assignedstatus.

  • All Items Are Matched: The reconciliation status can only be set to Closed when all the included document items achieve the final status 30 Matched.

  1. In the Workflow Option column, select one of the following options:
  • No Workflow: No approval workflow is required to change the reconciliation status.

  • Only When Difference Exceeds Tolerance: When the difference of reference GC amounts between two sides exceeds the tolerance set for the leading display group of the reconciliation case, an approval workflow is required to close the reconciliation.

  • Only When Difference Exists: When two sides have amount differences, an approval workflow is required to close the reconciliation.

  • Always: An approval workflow is always required to close the reconciliation.

  1. For any reconciliation cases you set as workflow conditionally or always required, specify a workflow scenario in the Workflow Scenario IDcolumn.
SAP delivers workflow scenarios WS78500026 (Approve Reconciliation Close Request for Accounting) and WS78500027 (Approve Reconciliation Close Request for Consolidation) for your reference.
  1. For each reconciliation case, set the reference group currency (GC) amount, the amount field mainly used for calculating reconciliation differences between trading units in reconciliation close process. You can select either KSL (Amount in Group Currency) field or a converted amount measure you created for the reconciliation case.
However, if the reconciliation case is relevant for elimination posting, that is, it will be assigned to an elimination method in Define Elimination Methods, the Reference GC Amountfield is also used as a basis in calculations for elimination postings, such as for calculating currency translation differences. In this case, only converted amount measures that translate amounts from local or transaction amounts can be selected here.
  1. For any reconciliation cases that you want to download reconciliation statement in PDF form from the Manage Reconciliation Close app, specify the PDF form object name. If you leave it empty, the standard PDF form ICA_RECON_PAIR_CLOSE (PDF Form for Unit Pair Reconciliation Statement) will be used.
You can also use your own PDF form object that is defined with the Maintain Form Templatesapp, for example, you may customize the form template layout or translations.
  1. To enable the reconciliation close process you set up above, select the Activecheckbox for the relevant reconciliation cases. These reconciliation cases are then available in the Manage Reconciliation Close Statusapp.
  2. Save your changes.





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This documentation is copyright by SAP AG.

Length: 5316 Date: 20240523 Time: 195011     sap01-206 ( 85 ms )