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ISPSD_AUFTRAGSARTEN - Define Sales Document Types

ISPSD_AUFTRAGSARTEN - Define Sales Document Types

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In this step, you define the possible sales document types for order processing in Media Sales and Distribution. 'Sales document types' is an umbrella term for order types, offer types, complaint types, return types etc.

In order to define the structure of the sales documents based on the sales document types, you assign the corresponding item types and schedule line types to the sales document types in a further step (see Assignment of Item/Schedule Line Types to Sales Document Types).

If you want to define your own order types, the keys should begin with the letter 'Z', since this name range is reserved in the standard system.

To define a sales document type, please proceed as follows (the maintenance screen for the parameters of a sales document type is divided into sections):

Sales document type
Specify an alphanumeric key of up to 4 characters for a sales document type.
Enter a text to describe the key.

Sales document category
You use the sales document category to determine the form of the document provided by the system for maintaining the data on the sales document type. This identifies the sales document type uniquely, for example as an order, an offer, an invoice or a credit memo.
The sales document category should correspond to the specification made using the transaction group.

Sales document block
If you select this indicator, you prevent the system from creating a sales document with this sales document type.
Use this indicator when setting up a new sales document type. This determines that sales documents can only be generated when you release the sales document type.

Number assignment
Specify a number range for internal and/or external number assignment.
In order to define common number assignment for different sales document types, you must specify the same number range for each of them.
Precondition: You should already have defined the number ranges for sales documents.

Increment item number
In this field, you specify the increment for automatic assignment of item numbers.
Please note that there must be space in the consecutive numbering pattern for items you create when making a later change to the sales document.

Transaction flow
You can set up the transaction flow for individual sales document types:
  • Screen sequence group

In this field, you define which screens the system is to display for a particular transaction (for example, order creation).
  • Transaction group

In this field, you define the transactions you can use to edit a sales document type in sales processing. The transaction group, which is assigned to a transaction, must match the sales document category to which you assigned the sales document type.
The transaction group determines which sales document type can be maintained using which menu path (for example, external delivery orders) in the sales menu.
  • Schedule line maintenance variant

In this field, you define whether there can be one or more schedule lines for an item. For example, an item in a subscription order can only have one schedule line, whereas an item in a retail order can have any number.
  • Initial screen

Here, you determine whether the system displays the header data or the item overview for the order when you confirm the data on the initial screen.
  • Correction sales document type

If you select this indicator, the sales document type is used for corrections, i.e. for complaints and returned copies.
  • Check offer

If this indicator is selected, the system checks whether an offer already exists for the sold-to party when an order is created.
  • Order subject to charge

If this indicator is not selected, the system hides all billing-related data in order processing. You cannot make billing-related settings in the sales document type-item type assignment. In this case, only items that are free of charge are created in the sales document.
  • WBZ subscription

This indicator classifies a sales order that originated from a WBZ company as a subscription.

Document contents
  • Document pricing procedure

In this field, you specify the key identifying the pricing procedure for this sales document type.
  • Output determination procedure

Specify the key of the output determination procedure for the order header.
  • Output type

This setting is not used in the current version.

General controls
  • Order type grouping

Specify the key of the order type grouping here. This assigns the sales document type to a grouping for distribution purposes (for example, subscription order, retail order etc.).
  • Allowed publications

Enter a key here to specify whether only owned, only third-party or both owned and third-party publications can be specified in the sales document type.
Example: Only third-party publications are allowed for an external delivery order.
  • Copy type

Enter a key to determine whether the delivery quantities are cumulated as customer copies, promotional copies or reserves.
This means that the copy type is indirectly relevant for home delivery settlement.
  • Check division

Enter a key to determine how the system is to respond when the division at header level is different from the division at item level.
  • Complaint sales document type

Enter the key of the complaint sales document type that is used for a complaint regarding this sales document type.

Business partners allowed as sold-to parties
Specify the business partner role the sold-to party of the order must occupy.

Billing
  • Billing type

If the sales document type is relevant for billing, you must specify the billing type in this field.
You should already have defined the billing types (see Definition and Assignment of Billing Types).
  • Billing block

If you define a billing block for a sales document type, this entry is copied to the sales document header. The sales document is then blocked for all billing types that are assigned to this billing block. However, billing still takes place. The block can only be removed from the sales document manually.
  • Billing basis

You can decide whether billing is to be based on deliveries or on the order for each sales document item. Billing for subscriptions is usually based on the order and billing for retail orders must be performed on the basis of deliveries.
  • Liability account

You can determine whether a monetary liability account (gross or net) is to be run for orders belonging to the order type. A monetary liability account is required for renewal subscriptions since the expiration date for this order type is calculated from the payment and amortization amount in the liability account. If the purchase prices and amortization installments including or excluding tax are recorded in the conditions, the liability account must also be run as a gross or net account. The relevant pricing procedures may have to be marked as net procedures (see Marking Pricing Procedure as Net Procedure).
  • Renewal control

The indicator Renewal-controlled can be used to determine that orders for the sales document type are supplied according to the available payment amount paid in advance. The continuation of the order (subscription) must be 'renewed' for each purchase period by means of advance payments. A monitoring program ensures that the customer receives a renewal offer and a request for payment for the following purchase period, at the end of the current period. This indicator is required for renewals. You must specify a special offer type for renewals.
  • Payment cards

The indicator Payment card allowed controls whether you can specify a payment card as the payment method for the order. If you choose this payment method in the order, the entry fields for the payment card data (e.g. Master Card, Visa etc.) are displayed on the billing detail screen.

The definition of a sales document type is only completed when you have also made the settings for pricing and output determination. These settings are made in the sections Pricing in Media Sales and Distribution - Order Processing/Billing and Output Determination in Media Sales and Distribution - Sales Document.






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