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KONTFINDUNG_DEF_GH - Define Settings

In this IMG activity you define your posting specifications and the FI accounts to which you want to make the postings for the various business transactions.

The posting rules you specify here are dependent on two factors:

• Flow type

• Payment transaction: G/L account posting, or posting to a customer account.

The accounts are determined in two steps:

In the first step, you define the posting specifications on the basis of the above factors. The posting specifications describe the type of posting in an abstract form, irrespective of the company code and chart of accounts. In each case, you need to define the following parameters for both the debit and credit sides.

• The posting category describes the type of account for the debit and credit sides respectively.
  
  ,,1:,,Balance sheet account (account from account assignment reference)
  ,,2:,,Customers/vendors
  ,,3:,,Bank (bank account from the flow)
  ,,4:,,Income statement (G/L account as defined under Accounts, with cost center)
  ,,5:,,G/L account (G/L account as defined under Accounts, without cost center)

• The account symbol describes a group of G/L accounts. Account symbols are used to group similar types of posting (such as expenses, revenues, price gains, and so on).

• The posting key contains information specific to FI (for example, DEBIT posting).

In the second step, the abstract account symbols are replaced by actual FI G/L accounts. How they are replaced depends on the factors account assignment reference and currency. For posting category 1 (balance sheet), no replacement takes place, since the balance sheet accounts are already defined in the account assignment reference for each company code.

The masking template depends on the posting category, and is either the balance sheet account or the internal bank clearing account (posting category 3 only). The "+" fields specify which figures are taken from this template.

The entry "Account symbol #", "Account assignment reference +", "Currency +", "Account +++++++++" is mainly used for incoming payment postprocessing. It ensures that a flow is posted to the same bank clearing account as before.

Posting an interest receivable item without a payment transaction (not posted to a customer account):

In the first step, you would define the following:

On the debit side, the posting is to be made to a receivables account, and on the credit side to a revenue account. You enter posting category 54 (G/L to income), and define the account symbols INT_REC and REVENUE. As the posting keys you enter 40 (debit) and 50 (credit).

In the second step you then define the replacement rules for directing the posting to the actual accounts. At this stage you can divide up your position according to various factors, such as the transaction term or currency. Your replacements could look like this:

1. Choose Edit → Create.
2. Enter the factors to be used for finding the posting specifications:
1. Flow type
2. Payment transaction: G/L account posting (+) or posting to a customer account (X).
3. Enter the posting keys in the detail screen and assign each posting key to an account symbol. If necessary, define new account symbols by choosing Symbols → Create.
4. Enter an indicator for the document type.
5. Enter a posting category.
6. Assign a valid FI account to each account symbol by choosing Goto → Accounts. Posting category 1 is an exception. In this case, no replacement is made, since the account is taken from the account assignment reference.
7. Save your entries.





SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up   SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up  
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