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MMPUR_V_PO_WFL_R - Manage Conditions to Restart Flexible Workflow for Purchase Orders

MMPUR_V_PO_WFL_R - Manage Conditions to Restart Flexible Workflow for Purchase Orders

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Manage Conditions to Restart Flexible Workflow for Purchase Orders

In this configuration step, you can select various attributes for purchase orders that are relevant for the restart of the flexible workflow. Whenever you update the values of these attributes in the purchase orders, the system triggers a restart of the approval process. This configuration step is not applicable to the rejected purchase orders.

In some scenarios, you might want to disable some of the default restart workflow conditions for purchase orders. You can use this configuration step to disable these conditions to prevent default restart of workflow.

  • Purchase Order Attributes: This displays the names of the attributes. When you change values for these attributes in purchase orders from the apps Manage Purchase Orders and Create Purchase Order - Advanced, the system triggers a restart of the approval workflow.

Attributes(applicable to the apps Manage Purchase Orders and Create Purchase Order - Advanced):

Header level attributes:

  • Company Code

  • Purchasing Group

  • Purchasing Organization

  • Total Net Order Value

  • Incoterms

  • Currency

Item level attributes:

  • Material Group

  • Outline Agreement

  • Plant

Note:With this configuration step, you can only control workflow restart properties for the above-mentioned attributes.

  • Enable Restart of Workflow: By default, this is enabled. When this setting is enabled for the selected attribute, the system restarts the approval workflow when the value of the attribute is changed in an approved purchase order. When this setting is disabled for the selected attribute, the system does not restart the approval workflow when the value of the attribute is changed in an approved purchase order.
  • Restart Type: This setting enables you to choose type of restart. Restart can be either conditional or always. Against each attribute that is enabled for restart of workflow, you can select restart type. If restart type is selected as Always Restart, then workflow will be triggered whenever value of the attribute is updated in a purchase order. If restart type is selected as Conditional Restart, then whenever a new workflow is picked up, only then restart of approval workflow will happen. If same workflow is picked after updating value of a relevant attribute, then approval workflow will not restart.

Let us suppose you have deselected the checkbox for Purchasing Organization under the Enable Restart of Workflow section. When you update the value of the purchasing organization in a purchase order, the system does not restart the approval workflow.

Note:

Additionally, you can use the business add-in BADI MMPUR_PO_WORKFLOW_RESTART (Define Conditions to Restart Flexible Workflow in Purchase Orders) to further control the restart approval workflow based on the attribute values. See the documentation for the BAdI and the implementation example (available in the app Custom Fields and Logic).






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