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OHAADT100 - Transfer Remuneration Statement in Note to Payee

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The remuneration statement for employees can be transferred in the payment notes of the data medium. The employee then receives their remuneration statement in the account statement for the payroll transfer rather than as a printout from report RPCEDTA0 (Remuneration Statements).

The employees who are to receive their remuneration statements in this way are identified using a separate payment method in infotype 0009. This payment method is indicated as Payment Method with Remuneration Statement in Payment Notes (see Define Payment Methods with Remuneration Statement).

In addition, the transfer of the remuneration statement is to be restricted to a transfer wage type (usually /559), to prevent the remuneration statement from being transferred with other transfers as a result of incorrect use of this payment method.

To prevent the creation of the remuneration statement in report RPCEDTA0, infotype 0655 (ESS Settings Remuneration Statement) must be created for the employees who receive their remuneration statement in the payment notes. If the report for creating the remuneration statements is started with parameter 'Check ESS', this automatically suppresses the creation of the remuneration statement.

However, since the payment notes are subject to technical restrictions (number of lines, length of lines), only a limited number of wage types can be transferred. The type of restrictions may depend on the country/region of the receiving bank.

In this section you make the necessary steps for transferring the remuneration statement via data medium for specific employees.

If the remuneration statement is to be transferred in the payment notes, you must note the following technical restrictions resulting from the data medium format:

• The length of payment note lines is restricted. The maximum number of characters depends on the data medium format.

• The number of lines in the payment notes is restricted. The maximum number of lines depends on the data medium format.

• You can save the maximum number of lines or line length in a formatting option (see Define Formatting Options). You can define various formatting options and assign them depending on the bank country/region and payment method (see Define Payment Methods with Remuneration Statement).

If the maximum number of lines in the payment notes is exceeded during processing in report RPCDTAA0 (Data Medium Exchange Preliminary Program), formatting may make use of a replacement format (see Define Payment Methods with Remuneration Statement).

If a line overflow arises for this replacement format, or no replacement format has been assigned, a warning is raised in the log for this personnel number. The transfer is performed using the standard payment notes (that is without a remuneration statement).

For these personnel numbers, report RPCEDTA0 must be run separately and without the parameter Check ESS, so that the remuneration statement can be printed.

• Irrespective of the data medium format, technical reasons mean that a payment note line can only be filled with 50 characters by the Data Medium Exchange Preliminary Program. Therefore, the maximum line length in the payment notes is always less than or equal to 50 characters.

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