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OHACL_OCR001 - Set Up Off-Cycle Reasons

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In this step, you define the off-cycle payroll reasons that are to be available to the administrator for running off-cycle payroll.

Examples of off-cycle reasons include:

• Additional payments

• Christmas bonus

• Payment in advance (Leave)

You assign a category for off-cycle reason to each off-cycle reason. The system uses the category to assign both a type of off-cycle reason and a payroll type to the off-cycle reason. Category, type of off-cycle reason and payroll type are technical distinctions that determine whether the procedure in question is regular payroll, a bonus payment, an absence payment, or a payment in advance.

Similar off-cycle reasons can belong to the same category. This ensures that payroll runs with similar off-cycle reasons are treated identically by the system.

For more information, refer to the SAP Library under Off-Cycle-Activities -> The Process ofOff-Cycle Payroll -> Off-Cycle Payroll -> Types and Categories of Off-Cycle Payroll

The employees in your company are to receive a bonus at Christmas and Easter. You also always pay leave in advance.

In this case, you define the following off-cycle reasons in the view Reasons for off-cycle payroll

• Easter bonus

• Christmas bonus

• Payment in advance (leave)

You assign Christmas bonus and Easter bonus to the category Bonus.

You assign payment in advance (leave) to the category Payment in advance

You have determined which off-cycle reasons are required in your company:

• What bonus payments are made in your company?

• Does your company want to carry out correction payroll?

• Does your company have to pay whole payroll periods in advance?

• Does your company have to pay future absences in advance?

The standard system contains the reasons that are most commonly required for off-cycle payroll.

Copy the SAP model entries.

If you want to continue using the off-cycle reasons that your company already uses (for example, Christmas bonus), you might have to create reasons. To do this, enter a reason, a description and a category.

If you create your own reasons, note that these must appear in the customer name range.

If you want to store a special process for an off-cycle reason, that cannot be dealt with by the processing that is defined for various categories in the standard system, you must make changes to the payroll schema.

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