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OHAGB_EOY006A - Generate P14 Forms for P38A Employee Data

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Use

A P38A form should be produced for any employee who was never paid above the NI threshold for any tax week or month in the tax year to be reported upon.

In this step, you customise the payroll constant P60IL to include submission of P38A data for those affected employees in your EOY returns to the Inland Revenue.

Activities

There are two specific customising options available for you to handle P38A EOY reporting, depending on how you have decided to submit your EOY returns.

EOY returns not using e-Filing Outgoing Functionality

Within the EOY report RPCEOYG0, the decision as to whether a P14 or P38A form is to be produced for any particular employee is made via reference to constant P60IL, contained in table Payroll Parameters (T511K).

If the value of constant P60IL is less than 2, a warning message is issued that there are no reportable results existing for P14 output. The statistic P14s not needed to be produced,displayed on the results screen for a successful run of report RPCEOYG0, is increased by one. More importantly, the P38A record is placed into a P14 record. If the value of constant P60IL is greater than, or equal to 2, the P14 is still produced for the employee concerned.

It is important to note the interaction between the settings of constant P60IL and P14/P38A/P60 creation:

VALUE OF RESULT FOR P14 RESULT FOR P60

P60IL

0 No P14, P38A produced No P60

1 No P14, P38A produced P60 produced

> or = 2 P14 produced P60 produced

EOY returns using e-Filing Outgoing Functionality

If you have decided to submit your EOY returns electronically and implemented the e-Filing for Great Britain Outgoing solution, the electronic submission of the P38A form is notsupported. The Inland Revenue will accept P38A form data for an employee if submitted electronically in a P14 form format.

Therefore, if you are running e-Filing Outgoing, you mustcustomise constant P60IL as follows