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OHAK1216 - Set up delayed data entry

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In some companies, certain wage types are regularly entered delayed and are regularly paid one period late. Month-end accruals functionality may be set up to deal with the fact that in this case very often the expenses are paid for accounting periods that differ from the accounting periods in which they are actually paid.

Sometimes information about overtime comes from a different system and is only available after the pay period is finished. Entering the data causes a retrocalculation and a payment in the subsequent pay period.

In this step you define the employee modifier for the employee delay group and processing class as wage type modifier (wage type delay group). The combination of both of these triggers the delay.

Processing class 79 is used to group the wage types:

Value in Processing class 79,,,,Meaning

0,,,,,,,,,,,,,,,,do not take wage type into account

1,,,,,,,,,,,,,,,,wage type is in Accrual group 1

2,,,,,,,,,,,,,,,,wage type is in Accrual group 2

Modifier D is used to group employees:

MODIF D,,Meaning

0,,none with delay

1,,wage types of Accrual group 1 are regularly entered with delay

2,,wage types of Accrual group 2 are regularly entered with delay

3,,wage types of Accrual groups 1 & 2 are regularly entered with delay

If you do not want to use this functionality, set the modifier D to 0 for all employees and then classify all the wage types that have to be taken into consideration for month-end accruals computations with 1.

1. Check how the modifier should be set for the employee delay group.
2. Copy the standard personnel calculation rule KMOD to the personnel calculation rule ZMOD or use the copy which has already been created in an earlier step.
3. Define the decision tree as required.
4. Change the call of personnel calculation rule KMOD in schema KMO0 to the name of the copy of personnel calculation rule you just created or check at this stage that you made the changes in the copy which was created in an earlier step.
5. Refine the values for wage types considered for month-end accruals by identifying in processing class 79 whether the wage type belongs to Accrual Group 1 or Accrual Group 2.

Carry out this step in direct consultation with the team responsible for setting up the payroll modifiers.

Cost centre assignment for estimates

• When we are posting actuals, we are posting them to the cost centre to which the wage types were originally connected

• When using actuals to estimate the future, the last cost centre of this period is used to post the amounts to.

• In the case of wage types which are regularly entered delayed, the amounts of the retrocalculation of this period are distributed to the cost centres of this period with a ratio of the work days, calendar days or work hours as determined in the accruals basis modifier.

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