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OHARRI012 - Obtain overview of accounts

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In this step, you obtain an overview of the accounts to which the payroll results are posted.

The G/L accounts grouping in Financial Accounting is structured according to a chart of accounts. An operative chart is defined for each company code and used for financial accounting within that company code. Note the assignment of charts of accounts to company codes, to which payroll results are to be transferred. If you want to transfer the payroll results to a number of different company codes, you may have to use several charts of accounts when setting up posting to Accounting.

1. Expenses account example

• Remuneration for work done

• Idle time compensation (sick pay, vacation allowance)

• Transportation allowances

1. Payables account example

• Wages, salaries, pensions to be paid

• Taxes to be paid

• Social insurance contributions to be paid

1. Sub-ledger accounts

• Company loans, if recorded for individual employees

• Advances, if recorded for individual employees

Your chart of accounts will include many of the above accounts or others with similar descriptions.

Additional clearing accounts, that are not normally found in the chart of accounts, are required for posting to accounting.

• Document split account

When posting to Accounting, various situations can lead to the posting record being split into several documents. In these cases, the document split account is used as a clearing account. For more information, see Assign Technical Accounts and refer to the SAP Library under Human Resources -> Payroll -> Country -> Subsequent Activities -> Posting to Accounting -> Technical Aspects -> Document Split Account

• Recalculation difference account

When a retroactive accounting run is performed, there may be differences between the old and new payment amounts. If only one company code is involved in the retroactive run, or there are no cross-company code transactions, these differences are resolved and the wage types are not posted. The differences are also resolved for all company codes if the retroactive run involves several of them. However, the differences may not be resolved within individual company codes. If, in the posting variant that you use, the Post to company code clearing accounts indicator is not marked, results are posted to the recalculation difference account. As a result, for each company code, a balance appears in the recalculation difference account containing receivables and payables between company codes.

For more information on cross-company code transactions and Customizing see also Posting to Company Code Clearing Accounts. For more information on cross-company code transactions and business considerations, refer to the SAP Library under Human Resources -> Payroll -> Country Subsequent Activities -> Posting to Accounting -> Special Features of Posting to Accounting -> Cross-Company Code Transactions

1. Create a list of the Financial Accounting accounts to which you must post the payroll results.
2. Check that the technical accounts resulting from postings to accounting, such as document split accounts, have been set up in Financial Accounting. If necessary, set them up.

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Length: 4240 Date: 20240523 Time: 215421     sap01-206 ( 81 ms )