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OHARUBP_PY_OFFCYC001 - Set Up Off-Cycle Reasons

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In this IMG activity, you define the off-cycle payroll reasons that are to be available to the administrator for running off-cycle payroll.

Examples of off-cycle reasons include:

• Simple monthly advance

• Monthly advance of the amount earned up to a particular date

• Monthly advance as a percentage of a monthly salary

You assign a category for off-cycle reason to each off-cycle reason. The system uses the category to assign both a type of off-cycle reason and a payroll type to the off-cycle reason. Category, type of off-cycle reason, and payroll type are technical distinctions that determine whether the procedure in question is regular payroll, a bonus payment, an absence payment, or a payment in advance.

Similar off-cycle reasons can belong to the same category. This ensures that payroll runs with similar off-cycle reasons are treated identically by the system.

For more information, see SAP Library under Off-Cycle-Activities -> The Process of Off-Cycle Payroll -> Off-Cycle Payroll -> Types and Categories of Off-Cycle Payroll.

The standard system contains the reasons that are most commonly required for off-cycle payroll.

Copy the SAP model entries.

If you want to continue using the off-cycle reasons that your company already uses (for example, monthly advance of the amount earned up to particular date), and they differ from the reasons shipped as standard, create new reasons.

Note: Reasons that are not compatible with the current off-cycle functions are marked do not use.

The employees in your company are to receive an advance off-cycle payment on the 15th of each month. This is to represent a regular calculation of the period from 1st to 15th of each month. Due to different tariff agreements, some of your employees receive only 40% of the usual amount.

In this case, you define the following off-cycle reasons

• Simple monthly advance - percentage of tariff

• Monthly advance of the amount earned (up to a particular date)

You assign Monthly advance of the amount earned on a particular date to the Monthly Advance category.

You assign Monthly advance of the amount earned on a particular date to the Monthly Advance - Calculated on Date category.

If you create your own reasons, you must do so in customer namespace.

If you want to store a special process for an off-cycle reason that cannot be dealt with by the processing that is defined for various categories in the standard system, you must make changes to your payrollschema. The changes must be the same as those made to the standard schema for Russia, RU0C.

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