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OHAU02FB - Create forms for notice letters

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In this step, you create standardized forms for garnishment notice letters.

Five different types of notice letters exist in the standard system.

1. Notification letters inform the employee that a garnishment has been received.
2. Bankruptcy letters inform the originator that a bankruptcy order has been received for the employee.
3. Release letters inform the originator that a garnishment has ended.
4. Termination letters inform the originator that the employee has left the company.
5. Leave of absence letters inform the originator that the employee is on a leave of absence.

As delivered, the standard system uses form class CPL4for garnishment notice letters and any tables, field names and conversions that are associated with these letters.

Form Creation

This section explains how to set up forms for garnishment notice letters and how to print fields from garnishment master data.

Garnishment master data consists of the infotypes Garnishment Document and Garnishment Order. While any one garnishment is allowed exactly one entry in the infotype Garnishment Document, several entries are permissible for the infotype Garnishment Order. A single support garnishment, for example, may have multiple orders for alimony and alimony arrears.

This disparity affects printing of master data on the respective form. While garnishment document data is printed at fixed positions on the form, garnishment order data can only be printed in a form window.

Garnishment document data is stored in table P0194. Only the key for the vendor is stored in this table. Other data, such as the name of the vendor, is stored in table LFA1. Garnishment order data is stored in table P0195. A wage type must be used to access the fields contained in these tables when printing is required.

As delivered, the standard system uses wage type YG01 to print fields from tables P0194 and LFA1.

1. The following examples show how to set up data that is to be displayed in fixed positions:
   

• Printing the case number

PType,,No,,Offs,,Length,,WType,,Field,,,,Conv,,R,,Field offset

EP,, 07,,020,, 35,,,,YG01,,P0194-GCASE

• Printing the originator

The originator code must be printed, followed immediately by the address of the originator. The originator code is only stored as a value. If the text needs to be printed, conversion 01 must be used. The word Attorney, for example, would then be printed instead of the value 1.

PType,,No,,Offs,,Length,,WType,,Field,,,,Conv,,R,,Field offset

EP	08	020	10		YG01	P0194-ORCOD	01
EP	09	020	40		YG01	ADRSO-LINE1	01
EP	10	020	40		YG01	ADRSO-LINE2	01
EP	11	020	40		YG01	ADRSO-LINE3	01

• Printing the vendor name

PType,,No,,Offs,,Length,,WType,,Field,,,,Conv,,R,,Field offset

EP	12	020	35		YG01	LFA1-NAME1

1. The following example shows how to set up data that is to be displayed in windows.

The wage type used to print fields from table P0195 is specified in the view Garnishment Order Types. An order type is assigned to each garnishment order and is defined in the same view, where it is also assigned a wage type. This enables you to print different fields from table P0195 for different order types within the form.

In this example, garnishment order types CR (Creditor) and CS (Child support) are defined in the view GarnishmentOrder Types. Wage type MG10is assigned to order type CR, while wage type MG20is assigned to order type CS.

In this case, the fields order type and initial balance must be printed in the notice letter for the creditor, while the fields order type and periodic deduction must be printed for child support, together with their unit (e.g. monthly).

• Setting up the 'form window'

Window		Line area		Column area
F1		24 59		000	077

• Setting up 'form-related wage type control' in the window

WType	Tab	No	Win	Gr	SGr	LType	CType
MG10	R	01	F1	01	01	01	X
MG20	R	01	F1	01	01	02	X

The creditor is assigned line type 01 and child support is assigned line type 02.

• Setting up the 'line layout in window'

LType	CType	Offs	Length	Field		FOffs	Conv	Rule
01	X	000	30	P0195-ORDCD		01
01	X	032	14	P0195-IBALN
02	X	000	30	P0195-ORDCD		01
02	X	032	09	P0195-DEDUC
02	X	042	20	P0195-DEDUT		01

• Printing different addresses on the form

By modifying feature ADDRS, you can choose different subtypes of the infotype Addresses to be printed on the form.

Thus, the notice letter could be sent to an employee's permanent residence, or to a temporary residence.

Feature ADDRS would be set up as follows:

Variable Argument F D Operation
D RCLAS "Ask for form class
CPL4 D VARKY(4) "Ask for form
CPL4 ABCD &ADDRS=3, "For notice letter with form ABCD
CPL4 **** &ADDRS=1, "For all other notice letters
**** &ADDRS=1,

Using the above examples as a reference, execute this step to set up the forms your enterprise requires for garnishment notice letters.

The system includes the following model forms for garnishment answer letters:

Form UFG5: Model notice letter
Form UFG6: Model termination letter
Form UFG7: Model leave of absence letter

Addresses (Business Address Services)   rdisp/max_wprun_time - Maximum work process run time  
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