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OHBEN0125 - Currency Conversion

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This report switches your benefits data from one operating currency to another. It converts all monetary amounts and currency fields in Customizing.

• Before you convert your benefit area, you can run a test conversion on a copy of your benefit area. If you are satisfied with the results, you can then run the conversion for your original benefit area. You can copy benefit areas in the step Copy Benefit Area.

• You can check that the correct currency exchange rate is being used by the system, in your project IMG in the step General Settings -> Currencies -> Enter Exchange Rates.

• Once conversion is complete, you should check any rounding rules that you have defined in the cost, contribution, and credit rules for your benefit plans. You need to ensure that the rounding divisor specified in these rules is appropriate for the new currency.

1. Enter the benefit area for you want to switch the currency.
2. Enter the date on which the currency switch is to occur.

This is the day the new currency becomes valid.

1. Enter the new currency.
2. Choose Execute.

The system displays a list of the date-dependent views for which a conversion will take place.

1. Check that the entries to be converted are correct.
2. Choose Convert to start conversion, or Cancel conversion if you do not want to continue.

Note that conversion runs in display mode until the last step of the conversion prcedure. You can select Cancel conversion to stop the conversion at any time.

The system displays a list of non-time-dependent view entries. You must now decide whether or not these are to be converted. This is a critical step because the entries in these views are valid for all time. No history of previous entries will be kept for these views. Past entries will simply be overwritten by the system with the new converted entries.

1. Select one of the following:

• Convert also to convert time-dependent AND non-time-dependent entries

• Do not convert this to convert ONLY time-dependent entries

• Cancel conversion to stop the conversion (NO entries are converted)

If you select Convert also or Do not convert this, the system displays a list of errors that will occur during the conversion. Not all of these errors will be serious. In the list of errors, the new and old amounts are displayed for each field, as they will be saved should you decide to continue.

At this stage the conversion is still in display mode and you can select Cancel to stop the conversion, in which case no entries are converted.

1. Choose Save conversion if you are sure that you want the entries to be coverted.

The system converts the entries on the database.

The customizing entries that the system converts are from the following views:

• Benefit Area Currency (V_T5UD3)

The old currency is delimited, and a new currency record is created.

• Standard Savings Selections (V_T74FM)

• Standard Spending Account Selections (V_T74FN)

• Standard Miscellaneous Selections (V_T74FP)

• Standard Stock Purchase Selections (V_T74FO)

• Combined Coverage Limits (V_T74FU)

• Combined Contribution Limits (V_T74FW)

The six view above have no date dependency, so the currency and the amounts are overwritten.

• Parameter Groups (V_T5UBY)

• Salary Groups (V_T5UBK)

The currency is stored in the Parameter Groups view and the amount in the Salary Groups view.

• Flexible Spending Account (V_T5UBG)

• Cost Rule for Health Plan (V_5UBI_A)

• Cost Rule for Insurance Plan (V_5UBI_B)

• Cost Rule for Miscellaneous Plan (V_5UBI_E)

• Coverage Rule Insurance Plan (V_74FC_B)

• Coverage Rule Miscellaneous Plan (V_74FC_E)

• Savings Plan (V_T74FD)

• Employer Contribution Rule Savings Plan (V_74FF_C)

• Employer Contribution Rule Flex.Spending Account (V_74FF_D)

• Employer Contribution Rule Miscellaneous Plan (V_74FF_E)

• Employer Contribution Rule Stock Purchase Plan (V_74FF_F)

• Employee Contribution Rule Savings Plan (V_74FH_C)

• Employee Contribution Rule Miscellaneous Plan (V_74FH_E)

• Employee Contribution Rule Stock Purchase Plan (V_74FH_F)

• Credit Rule for Credit Plan (V_74FK_1)

• Credit Rule for Miscellaneous Plan (V_74FK_E)

• Miscellaneous Plan (V_T74FL)

• Evidence of Insurability Health Plan (V_74FR_A)

• Evidence of Insurability Insurance Plan (V_74FR_B)

• Stock Purchase Plan (V_T74HD)

The twenty views above are date-dependent. The amounts are converted and the currency is read from the Benefit Area Currency view.

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