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OHFBNFA03 - Define Adjustment Reason for Newly-Hired Employee (FLEX)

OHFBNFA03 - Define Adjustment Reason for Newly-Hired Employee (FLEX)

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In this step, you define the personnel adjustment reasons you wish to assign to a newly-hired employee.

For some Flexible Benefits plans, employees that join your organisation in the middle of the benefits year will be processed differently, depending on the specific rules you have previously assigned to your benefits plans for new employees joining part-way through the benefits year.

Assigning a new hire adjustment reason to a new employee helps the GB FlexBens system identify the employee as newly-hired, allowing the system to run specific checks relating to newly-hired employees.

You must therefore assign the adjustment reason New Hire to any employee whom you wish to enrol in GB FlexBens, if they commence employment in your organisation during the benefits year.

You have previously configured your required Miscellaneous, Health or Insurance Plans in the Benefits Administration IMG.

For each new employee whom you wish to enrol in GB FlexBens, who has commenced employment in your organisation during the benefits year:

  1. Select your required Benefit Area.
  2. Select the New Hire adjustment reason.
  3. Set the New Hire Event indicator.
  4. Save your entries.

A new employee joins your organisation on 01 October of the current benefits year, which runs from 01 April to 31 March of the following year.

Employees in your selected Benefit Area can normally buy or sell five holiday days from the start of the benefits year. However, for a newly-hired employee, this number of buy/sell holiday days may not allowed, depending on the holiday factor customising setting you made in the Benefits Administration IMG step Define Holiday Buying/Selling Factor (FLEX).

In this example, the holiday factor configuration you made in the above IMG step means that this new employee can only buy/sell two holidays as he joined only in October of the current benefits year.

By setting the New Hire Event indicator for this employee, the GB FlexBens system is alerted that this is a new employee and runs specific checks for him or her, including for the number of holiday buy/sell days allowed.






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