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PAY_QA_ADV000 - Required Settings to Enable Off-Cycle Payroll Run

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In this Customizing activity, you make the required settings to enable the system to calculate the advance payment when an employee takes paid leaves.

You carry out the following steps in sequence:

1. Set Up Off-Cycle Reasons

In this step, you define the off-cycle (OC) payroll reasons for calculating the advance leave payments.

Standard settings

We offer the following standard OC payroll reasons for calculating the advance leave payments:

1. 0801 – Advance Leave Payment without Working Days
2. 0802 – Advance Leave Payment with Working Days

Activities

You can define new OC payroll reasons for the same purpose. You must assign the OC category 21 or 22 to the new reasons.

For more information about how to define an OC reason, see Set Up Off-Cycle Reasons(international version).

1. Assign Absences to an Off-Cycle Reason

In this step, you assign the absence types to the defined off-cycle reasons for advance leave payment.

Standard settings

We have assigned the absence type Annual Leave(0400) to both OC reasons 0801 and 0802. As a result, when an employee has records in the Absences (2001) infotype with the subtype 0400, the HR user can calculate the advance leave payment by running OC payroll with the reason 0801 or 0802.

Activities

If in your company, the advance leave payment applies to other absence types, you can also assign them to the standard OC reasons.

For more information about how to assign the absences, see Assign Absences to an Off-Cycle Reason (international version).

1. Set Up Absence Valuation for Off-Cycle Activities

In this step, you define an absence valuation for calculating the advance leave payments during the off-cycle payroll runs.

Standard settings

We provide the standard absence valuation as follows:

AbsValGrpg	Valuation Rule	Description	OCInd
01	01	Paid Leave	R

We recommend that you change this standard entry ONLY if required.

Activities

If you want to apply the advance leave payment to other leave types, you define one absence valuation for each type. You must assign the off-cycle indicator R to these new entries.

For more information about how to define a new absence valuation, see Set Up Absence Valuation for Off-Cycle Activities(international version).

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