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PORT_MAN_COLUMN_001 - Define Views of the Organizational Structure

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In this IMG activity, you define the views of the organizational structure used in the Business Package for Manager Self-Service. You define views as selection options for particular objects in an organizational structure.

When a manager logs on, the system displays one of the defined views of the organizational structure. In some iViews, the manager can navigate from one view to other iViews. He or she can also change the view in order to edit other objects.

The individual iViews have a display function, or the manager can use them to perform tasks in his or her area. Therefore, you should define the views according to the manager's particular tasks.

For example, you can define a view with which the manager can call up a list of the employees directly subordinate to him or her, or display all employees along the organizational structure.

The different views allow the manager to select those objects that are relevant for his or her tasks (for example, choosing cost centers, if he or she performs tasks related to budget planning).

The lists are not restricted to the Person object type. You can also define views for other object types, for example views of cost centers.

Note:

We provide you with a customer view in which you can define customer-specific views of the organizational structure. The standard entries are to be found in the view V_TWPC Definition of Views.

If you want to override standard entries, you must use the same key as in the standard for each of your entries in the customer view, and change the remaining entries.

The following general prerequisites must be fulfilled:

• You must map your enterprise's organizational plan in Organizational Management. This mapping must include the organizational structure and the staff assignments, that is, the assignments between employees (object type Person) or users to positions.

• The employees or users with a composite role (for example Manager Generic) must be holders of a chief position.

• To display cost centers, you must assign cost centers to the organizational unit or to the chief positions.

• You must define structural authorizations.

If you want to create new entries in the view, you first see a selection screen on which you define the details of the view you want to edit. Then the system displays detailed maintenance for the view.

• Determine Root Objects

To display views of the organizational structure, the system must first determine the root objects. In the Evaluation Path field, you save an evaluation path for this purpose.

The root objects should be the organizational units where the manager holds the chief position.

Starting from each individual root object, the system follows the evaluation path entered in the Evaluation Path Objects field and determines all the organizational objects that lie below the root object.

Alternatively, in the Function Module for Root Objects field, you can save a function module that returns root objects. As a template, we deliver the function module HRWPC_PATHROOTS (Function Module for Determining Root Objects).

• Define Column Groups

In the Column Group field, enter the column group under which you want the system to display a view.

Note that you create the columns in the view V_WPC_COL (Column Definition). To do that you must perform the IMG activity Define Columns.

For more information, see the IMG activity documentation, under Define Columns.

• Overwrite Column Headers

If you want to overwrite the headers of individual columns, enter the header type that your header is assigned to in the Header Type field.

Note that you must first execute the IMG activity Redefine Column Headers. In that IMG activity you assign header types to your headers.

For more information, see the IMG activity documentation, under Redefine Column Headers.

• Define Output

If you select the Delete Duplicates field, the system deletes duplicates of objects from the list.

• Exclude Manager

If you set this indicator, the system deletes the user who is logged on and the person assigned to this user (Communication infotype (0105)) from the output list. In addition, all users or persons who fulfill the following criteria are deleted from the output list or structure:

• Users or persons who are holders of a chief position

• Chief positions displayed in the output list or structure

In the standard system, the following algorithm is used to determine the chief position:

1. Starting from the user who is logged on, the evaluation path MANASS is used to determine all chief positions L and the related organizational units O.
2. For each organizational unit O, the evaluation path B012 is used to determine all assigned chief positions and they are added to the set of L.
3. For each occurrence of a position from the set of L in the output list or structure, the users or persons assigned to this position are deleted.

To ensure that this algorithm functions correctly, you must have set up Organizational Management in keeping with the standard SAP system. Two customer exits exist to ensure that the algorithm functions correctly for customer-specific relationships and reports:

• EXIT_SAPLHRWPC_TO_REMOTE_001: This exit enables customers to exclude managers from the output list or structure manually.

• EXIT_SAPLHRWPC_TO_REMOTE_002: This exit enables customers to replace the standard evaluation path MANASS.

Note: If you implement exit 001, exit 002 is not called.

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