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PORT_MAN_RC_WFL_001 - Set Up Workflows for Recruitment Scenario

PORT_MAN_RC_WFL_001 - Set Up Workflows for Recruitment Scenario

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In this activity, you can set up workflows for the approval processes that are needed for recruitment forms. This includes the following workflow templates:

  • Submit Vacancy Request for Position (21300037)
  • Invite Applicant (50000038)
  • Reject Applicant (50000039)
  • Offer Applicant Contract (50000040)

To implement these workflows, you must assign agents to the relevant tasks contained in each of the workflow templates and activate event linkage, that is the events that trigger the workflow.

In the standard system, agents are not assigned for the workflow template and event linkage is deactivated.

Perform Customizing activity (transaction RECRWF). The screen Task Customizing Overview appears, which displays in a tree structure the activities you need to perform.

  • Assign Agents to Tasks
  • Activate Event Linkage

Agent Assignment

First perform activity Assign Agents to Tasks. The screen Task Group: Maintain Agent Assignment is displayed. Here, the workflow templates to be implemented are also displayed in a tree structure for selection.

Assign agents one after another for each of the workflow templates.

  1. Expand the tree structure for one of the workflow templates. This displays all tasks that belong to this workflow and, if necessary, any additional workflow templates that can be called within this workflow.
  2. To assign the agent, place the cursor on a task and choose Create Agent Assignment from the function bar or menu.
Note
Behind each task is displayed whether or not it is a background task. If it is a background task, you do not need to / cannot assign an agent.
If the task is not a background task, the dialog screen Choose Agent Type is displayed after you have chosen a function.
  1. Choose an Agent Type (for example, object type Position).
  2. Then choose the relevant agent (that is, the concrete position)
  3. Perform all agent assignments for the displayed tasks in this way. To leave agent assigning, choose Back.

Activating Event Linkage

Perform activity Activate Event Linkage. The screen Event Linkage: Triggering Events is displayed. Here, the workflow templates are displayed once more in a tree structure for selection. For each of the workflow templates, activate the events that trigger the individual workflows.

  1. Expand the tree structure for one of the workflow templates. All triggering events are displayed for the appropriate workflow template. Behind each event is displayed whether or not it is activated or deactivated.
  2. Activate the events of the workflows you want to use. To do this, position the cursor on the event and choose Activate/Deactivate Event Linkage from the function bar or menu, or double-click on the event.
If you want to deactivate an event, do exactly the same.
Note
The icon displayed behind the event enables you to display the attributes of event linkage.
The function Display Object in the function bar, or Goto in the menu, enables you to display the business object for which the triggering event is used.

For more information on workflow templates, see:

  • Agent Assignment:
To display the workflow template, choose the Attributes function from the function bar or Edit from the menu when you have positioned the cursor on the relevant workflow template or double-click on the workflow template.
  • Activate Event Linkage
When you have positioned the cursor on the relevant workflow template, choose the function Goto -> Display Object from the menu.





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Length: 5032 Date: 20240523 Time: 220052     sap01-206 ( 81 ms )