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PSM_V_FMPBETMA - Activate Multi-Year Budget Execution

PSM_V_FMPBETMA - Activate Multi-Year Budget Execution

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In this Customizing activity you activate multi-year budget execution.

Activating multi-year budget execution means that business processes such as entering documents and payment/clearing transactions can be executed regardless of the fiscal year with reference to a Budget ID. A fiscal year change is no longer necessary.

The system response changes as follows once this function has been activated:

  • In the master data maintenance, you must work with year-independent funds centers and commitment items. You use the budget ID to define the validity of the budget in the fund master record independently of the respective fiscal year. A general total budget is usually defined in the fund types you are using if multi-year budget execution has been activated. You can also define other master data for a budget as well as the identification of the respective budget in the fund key.
  • You use the Budget Control System (BCS) for budgeting in Funds Management - former budgeting is not supported. You enter the budget in the respective fiscal year and for the respective budget using the fund master data object. You can use BCS status management to regulate the budgeting process in the budget, which you have previously defined in the Customizing activity Edit Status. The availability control (AVC) takes place on the basis of the available overall budget for the respective budget. Accordingly, a checking horizon set for an annual period is no longer allowed.
  • During document entry, you can reference commitment documents (earmarked funds, purchase requisitions, purchase orders). Estimated revenues can be referenced when entering commitment documents. A commitment carryforward is then no longer necessary. You can control the permitted/non-permitted actual/commitment postings for the respective periods for each fiscal year by opening/closing the posting periods.
  • With the payment selection program RFFMS200, payments that refer to invoices from the previous year are converted to the current year. A fiscal year change for invoices is no longer necessary with the commitment carryforward and is therefore no longer supported.
  • In the information system, with an active multi-year budget you can report on the yearly totals for commitment/actual of Funds Management, by executing program Fund Balance Carryforward. This program carries forward the open balance for each value type to the new fiscal year without changing the FM account assignment (and without summarizing using the commitment item). You can branch to the respective item from the previous year with totals reporting for Funds Management.
Comment
Note that the FM information system also supports multi-year reporting. If you do not need any year-based reporting through your budget (for example in an individual fund), you do not need to execute the fund balance carryforward. Note that you must hide the data records with the amount type Carryover from Previous Years (actual balance) (0360) in reporting using commitment/actual data, otherwise the fund balance carryforward causes incorrect valuation in multi-year reporting.
  • If you want to transfer open commitments to the new budget with your closing operations, you can use program RFFMCCOVR. You execute the program in the menu of Funds management, under Additional Functions -> Closing Operations -> Commitments/Actuals -> Reassign Open Commitment.
  • If you want to transfer the residual budget from the old to the new budget, you can use program Transfer Budget Data.

You have set up Period-Based Encumbrance Tracking for updating in Funds Management.

You use an Update Profile that is based on profile 000101 and therefore supports a posting data-based update (such as the 000600 profile of the Federal Government). The multi-year budget is not supported for update profile 000500 ("availability control payment program, for example, for Canadian Government").

If you are working with year-dependent master data in your production system, note the migration steps to be executed for multi-year budget execution. For information about this, see Note 640452.

Reassignment programs (programs RFFMCHA*...., especially RFFMCHAT) are not supported with this setting. You can use program RFFMCCOVR for this.

Multi-year budgeting is not active in the standard system.

If you activate this function, you must ensure the following:

Master Data

  1. The account assignment element "fund" is activated. You do this in the Customizing activity Activate Account Assignment Elements.
A budget ID is coded into the name of the fund for each new budget entered. It is advisable to use the Create and Define Subdivision ID in Funds Management for this.
If you have to define other FM account assignment elements as being year-dependent, you can do this by coding the budget ID into the name of the account assignment elements also.
  1. Implement the Business Add-In (BAdI) Define Grouping Key ( FMKU_GROUPING_KEY) so that the corresponding budget ID is returned for each possible FM account assignment, to activate the following consistency checks:
  • If you activate posting and/or budget objects and define a corresponding account assignment derivation for budget addresses, the system ensures that the budget address assigned to a posting address has the same grouping key (the same budget ID).

For more information about this, see the documentation for this BAdI.
  1. Specify that you want a multi-year checking horizon for availability control (AVC). To do so choose the Customizing activity Select Checking Horizon for Availability Control and select a ledger for which you define that the checking horizon is entirely defined through the fund master record. You can also set the checking horizon to be used for overall checks.

You have activated this function.

The name of your sponsors is coded into the first five digits, the budget ID into the last four digits of the fund name. The budget ID is assigned in accordance with the year the budget is entered: The budget adopted in fiscal year 2002 is managed under budget ID 2002 and so on. Funds 04711-2002, 04712-2002 and so on for the budget 2002 are assigned the keys 04711-2002, 04712-2002 and so on. In the budget with ID 2003 the same funds have the names 04711-2003, 04712-2003, and so on.

For more information about this, see the SAP Library under Multi-Year Budget.






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