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RECN_DOC_APPPROC - Approval Process Overview

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In contract version management, you can define an approval process to manage the content approval of a contract version.

To define an approval process, you must first define the number of approval levels and then assign agents to each approval level. This process verifies that the content in the new version has been reviewed and approved before it is processed back to the original contract.

You can also specify whether a workflow is enabled in the approval process. A workflow is used to simplify the approval process, therefore enabling the workflow is recommended. For more information, see Workflow.

Before you submit an approval request, ensure you have defined the Approval Process for a Contract Version.

An approval process is activated once a new version of a contract is created.

An approval process generally includes the following steps:

1. The initiator creates new version of a contract for approval.
2. The approver is notified that action is required on their part to review the approval request.
3. The approver reviews the content changes and then chooses one of the following:
1. If the approver Approvesthe request, then the contract version changes its status to Approved and is processed back to the original contract. The approval request is processed and complete.
2. If the approver Rejectsthe request, then the contract version changes its status to Rejected and is reset back to level 1. The request is unprocessed.
4. The approval request is considered complete when it has been approved and processed.

Note: The activities for each step may vary depending on whether a workflow is enabled or not.

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