Ansicht
Dokumentation

RECN_DOC_WF - Workflow Overview

TXBHW - Original Tax Base Amount in Local Currency   Fill RESBD Structure from EBP Component Structure  
This documentation is copyright by SAP AG.

A workflow simplifies the approval process for the approval of a contract version by streamlining the processing activities into one centralized work environment - the SAP Business Workplace.

In the SAP Business Workplace, you can track the status of the approval request, view and compare differences in the version, and approve or reject the request all from the one location.

For more information about the SAP Business Workplace workflow, <click here>.

When a contract version is created and progresses through the approval process, the series of activities that occur differ, depending on whether workflow is enabled.

Workflow enabled

When workflow is enabled, then an approval request is automatically submitted to the SAP Business Workplace. An authority check is in place to notify the next level approver via email that action is required on their part to approve or reject the contract.

The following steps are involved:

1. Initiator submits approval request.
1. Open the contract version record.
2. Click Services for Object > Start Workflow.
3. In the Start Workflow window, click Start.

The approval request is submitted for approval via SAP Business Workplace and the approvers appear in a worklist. The worklist is used to identify the next level approver, who is automatically informed via email that content approval is required from them.

1. Approver reviews contract version.
1. Click Objects and attachments to display the contract version.
2. Click Version Comparison to view the detailed differences between the original contract and contract version.
2. Approve contract version.
1. Click Approve.

Steps 2 and 3 are iterated at each level until approval is given at all levels, or until the request is rejected.

Note: If a user is part of a group, then only one person in that group is required to approve the contract version so that the request can progress to the next level approver.

1. If rejection occurs at any approval level, then an email informs the initiator that the request was rejected, and the approval request is reset back to level 1.

Process contract version.

When the final approver approves the contract version, then the version is automatically processed (copied to the original contract). If automatic processing fails, then the approver can manually process the contract version by running the Process contract version report.

1. When the contract version is approved and processed, the request is considered complete.

Workflow disabled

If workflow is disabled, then the approval request is manually managed and multiple levels of approvals are not supported. The initiator must manually notify the approver that action is required on their part to review the approval request, and approvers implement the approval or rejection via the user interface.

The following steps are involved:

1. Initiator submits approval request.
1. The initiator manually informs the approver that content approval is required from them for this approval request.

1. Approver reviews contract version.
1. The approver logs into the system using their credentials.
2. Open the contract version record in Change mode.
3. On the Original Contract tab, click Version Comparison to view the detailed differences between the original contract and contract version.
2. Approve and process contract version.
1. Click Approve.

When the approver approves the contract version, then the version is automatically processed (copied to the original contract). If automatic processing fails, then the approver can manually process the contract version by running the Process contract version report.

1. If the request is rejected, then an email informs the initiator that the request was rejected, and the approval request is reset back to level 1.

When the contract version is approved and processed, the request is considered complete.

General Material Data   Vendor Master (General Section)  
This documentation is copyright by SAP AG.

Length: 5387 Date: 20240523 Time: 200952     sap01-206 ( 74 ms )