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REFXREBUPA_TB003 - Define BP Roles

REFXREBUPA_TB003 - Define BP Roles

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The central business partner is also used in Flexible Real Estate Management (RE-FX). Here you define which roles the business partner is allowed to have.

In this IMG activity you define the business partner roles and their attributes.

You also define the role categories with other relevant data.

The BP role categories are stored in a table that has the delivery class E.

The following business partner roles are delivered by SAP:

  • 000000
  • BUP001
  • BUP002
  • BUP003
  • BUP004
  • BUP005
  • FS0000

The following role categories are delivered by SAP:

  • BUP001
  • BUP002
  • BUP003
  • BUP004
  • BUP005

The following BP views are delivered by SAP:

  • 000000
  • BUP001
  • BUP002
  • BUP003
  • BUP004
  • BUP005
  • FS0001

Do not modify these settings.

You should modify these entries only if, for example, you

  • Want to use a completely different screen sequence
  • Need additional screen sequences for your own role categories
  • Have defined your own processes that should be programmed on role categories.

Note

You should not, in particular, modify the role categories delivered by SAP because SAP programs may access them directly.

First make the following settings for the business partner role:

  1. Attributes of the Role
    1. Enter an alphanumeric, six-character key for the BP role.
    2. Enter a title as the short form and a description as the long form for the role's text.
    3. Set the Hide flag if the role should not appear in the dropdown list box of the role selection in the dialog.
  2. Attributes of the Role Category
    1. Select a role category if the role should serve as a basis for programming.
Several roles can be assigned to a role category. The assigned roles are displayed in the overview. You can navigate to the respective role by double clicking.
  1. Determine which role should be assigned as the standard role.
The indicator is set automatically when a new role is created, provided the role category in question has not already had other roles assigned to it.
The indicator ensures that only one role can be read when the role category is used as a basis for programming.
Assigning a role category allows you to ensure that the role is updated in the table for the roles (BUT100).
  1. Settings for the Interface Control
    1. Assign a BP view.
Define the BP view in the tasks menu via transaction BUPT -> Business Partner -> Control -> Divisibility -> BP View.
If a BP view is not assigned, the settings for the BP view 000000 (General BP) are used in the dialog.
  1. Enter the position in which the role should appear in the dropdown box of the role selection in the dialog.
If you do not make an entry for the roles, they are sorted in alphabetical order.
  1. Save your data.

Define your own role categories, if necessary:

  1. Enter a six-character key for the role category in the customer namespace (Y* and ZÜ*).
  2. Enter a title as the short form and a description as the long form for the role category's text.
  3. Enter a differentiation type (required entry).
  4. Specify for which business partner categories the role category can apply.
  5. Assign a business transaction to the role category, if necessary, and establish the influence on the transaction.

The roles that are provided specifically for RE have names beginning with TR06 or TR08. In the standard system, there are the following business partner views:

  • FS001, FS002:
    Normal external role (such as architect, property developer, and so on). FS001 stands for the maximum possible values, that is, basically all fields can be maintained, and field status control is used to specify any fields that might not be needed. FS002 stands for the minimum possible values. Here only selected fields are available.
  • FLCU01:
    Business partner with customer account (such as, tenant)
  • FLVN01:
    Business partner with vendor account (such as, landlord)
  • BUP003:
    Employee (such as, real estate specialist)

For the first data transfer, the business partner view FS0005 is also available. At the time of the data transfer, assign this view to the role to which you want to transfer the partner. The view allows you to make entries for all fields of the business partner.

The concept for the role has changed in RE-FX. In Classic RE, payment by means of a different account was dependent only on the existence of a business partner in the Alternative Payer role. This role is no longer used in RE-FX. If you want to (completely or partially) post receivables from conditions of the real estate contract to a different customer account, then use a partner with customer account with the role of Subsidizer.






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