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REFXV_TIVSCSCKEYGRP - Define Service Charge Groups and Accrual/Deferral of Service Charges

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You define service charge groups here. These are used for the following purposes:

• If you want to use functions for accrual and deferral of service charges, then it is mandatory that you define at least one service charge group. You can leave the key of this service charge group blank. Then all service charge keys are automatically assigned to this service charge group.

• You can choose to use service charge groups as a means of controlling settlement participation. Using service charge groups can be beneficial if you have an advance payment condition which, although it is not assignable to a particular service charge key, is also not valid for all service charge keys that are designated for operating or heating costs.

• When you start a settlement, you can select only those service charge keys belonging to a particular service charge group.

• Certain reports for service charge settlement use the service charge group; so if you use appropriate layouts, you can display subtotals for each service charge group.

Three service charge groups are provided in standard Customizing. The third of these service charge groups is used only to identify advance payments that are notclearly classified as heating costs or operating costs.
According to standard Customizing, only those costs are transferred that are cleared against advance payments, and those which, as long as settlement did nottake place, are posted on reconciliation accounts of the special general ledger. Therefore, the standard system provides flow type ACC1 for external apportionable costs and flow type ACP1 for advance payments posted as revenue. These flow types are set up so that a value posted using ACC1 is offset by a value posted using ACP1. This means that external apportionable costs are accrued/deferred after the deduction of advance payments posted as revenue.

• Create the service charge groups that you need in order to generate settlement participation and/or to post accrual or deferral of service charges.

• Assign flow types to the service charge groups. If you want to transfer only costs during accrual/deferral , then enter only values for the flow types that are within the context of costs. Standard Customizing is set up so that the system generates accrual/deferral postings for those costs from advance payments that are posted on the special general ledger reconciliation account as long as settlement did notyet take place. All other costs are not accrued/deferred, according to the settings in standard Customizing. To improve performance, the system only determines advance payments when this is set up in Customizing for the settlement parameters (which you also have to enter during settlement). If this is set up, but no flow types are defined, then the system determines the advance payments and displays them as information, but they are nottransferred.

• The flow types you assign here have to have been defined already in Customizing for flow types.

• Then assign account symbols to all your newly created flow types in the Assign Account Symbol to Flow Type IMG activity.

• Assign your newly created account symbols to FI accounts in the Replace Account Symbols IMG activity. Make sure that the account for the accrual/deferral amount is on the debit side and the account for offsetting the accrual/deferral is on the credit side.

• Then, when you define the service charge key, assign the service charge group that you want the service charge key to belong to.

• If your settlement participation definition is currently set up so that the same advance payment condition type is used for different service charge keys, then it can be helpful to group these service charge keys together in a service charge group. If you also use the predefined service charge groups "operating costs" and "heating costs" then you should also define a service charge group, to which you assign these advance payments in settlement participation. No service charge keys are then explicitly assigned to this group. In reporting for accruals/deferrals, while the advance payments in this group are displayed, they are not shown in relation to the corresponding costs.

If you do notneed service charge groups for generating settlement participation or for reporting, but only for accruals and deferrals, you have two options:

• You can create just one service charge group but leave the key blank. In that case, the system treats all service charge keys and all advance payment condition types the same during accrual/deferral. You do not need to make any other assignments.

• You can create two service charge groups: "operating costs" and "heating costs." In this case, you have to assign these groups in the IMG activities for defining your service charge keys and defining settlement participation. The advantage here is that since you use different flow types for the accrual/deferral of operating costs and for the accrual/deferral of heating costs, you can use different accounts for them.

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