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SIMG_CFMENUCX01_MD02 - Define Versions

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If you have activated the new reporting logic, do the following:

Define versions to separate different sets of reporting data and related processes.

You can use various versions in the Consolidation component for the following purposes:

• Simulation of the consolidation with different reporting- and master data, as well as control parameters

• Consolidation using different categories of data, such as actual and plan data

• Revaluations (Restatements)

• Consolidation in different group currencies

In this step, you define the versions you require.

Check whether you need other consolidation versions in addition to the ones supplied in the standard system. If you require a further consolidation version, you must execute the Create Version from Reference Version configuration step, because this copies dependent settings or assignments:

As soon as a version is created, make the technical settings.

Assign a version type to the version.

The following version types are available:

• Default version: A default version is a version that has no reference version. It leads the process run and the measure status of the default version is also valid for the versions that refer to it. A default version can save data in the house currency, group currency, transaction currency, and quantity.

• Group currency enhancement version: A group currency enhancement version has a reference version but has another group currency as the reference version. This reference version must be a default version. The group currency extension version can only save data in the group currency.

• Extension version: An extension version has a reference version and has the same group currency as the reference version. It translates financial data, for example, with another translation approach, such as with a budget exchange rate. From the technical point of view, it only transfers the delta amount to the reference version. The extension version can only save data in the group currency.

Assign a fiscal year variant and the special versions to the consolidation version You can enter existing special versions or new ones. The system automatically creates any new versions you specify.

If you use plan data integration for the consolidation version, assign the source category. If you want to read data from Accounting, specify the source ledger.

Assign a fiscal year variant and the special versions to the consolidation version You can enter existing special versions or new ones. The system automatically creates the new versions you specified.

Note:

If you do not select a fiscal year variant, the system uses K4 as the fiscal year variant if required. If you selected a fiscal year variant, do not change it again because the periods are saved in system tables and cannot be changed if you change the fiscal year variant. You must assign the fiscal year variant to all versions that have the same special versions with reference to time-specific settings (for example, for attributes, data entry, or tax rate).

SAP recommends that you use the same fiscal year variant in all versions. Do not use the fiscal year variant to define different valid periods in different versions related to each other. This would massively increase the complexity of your comparison report and your other system measures (for example, data copy). You should, for example, use the same fiscal year variant (here, with 12 periods) for monthly (management) reporting and for quarterly financial reporting.

Note:

You must assign a group currency to a version. If a version was used in a consolidation process, the group currency can no longer be changed.

Define versions to separate different sets of financial data and related processes.

You can use various versions in the Consolidation component for the following purposes:

• Simulation of consolidation using different reporting data, control data, and master data parameters

• Consolidation using different categories of data, such as actual and plan data

• Revaluations (Restatements)

In this step, you define the versions you require.

The standard SAP system contains multiple versions for data categories such as actual budget, and forecast. These versions refer partly to the same special versions and thus reference the same related settings.

Check whether you need other consolidation versions in addition to the ones supplied in the standard system. If you require a further consolidation version, you must execute the Create Version from Reference Version configuration step, because this copies dependent settings or assignments:

As soon as a version is created, make the technical settings. If you use the consolidation version for plan data, assign the source category and source ledger.

Assign the special versions to the consolidation version. You can enter existing special versions or new ones. The system automatically creates the new versions you specified.

If you want to create a consolidated financial statement in multiple group currencies, create a ledger and a new version for each group currency.

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