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SIMG_CFMENUGCU0GCL2 - Define Ledger

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In this step, you can create and maintain a Special Purpose Ledger. Data is posted to the ledgers from other SAP application areas or external systems and can also be entered directly in the FI-SL system.

Special Purpose Ledgers are ledgers that you can define for your specific business and organizational requirements. The ledgers contain the dimensions you enter. You can only create Special Purpose Ledgers in your FI-SL system.

There are five screens for maintaining Special Purpose Ledgers:

• Master data

On this screen you specify which currencies and quantities the ledger will store, whether the ledger can be posted to and if the ledger can be used as a rollup ledger. You also define whether an automatic balance carry forward should take place for the ledger and if line items are to be updated. You also define whether line items should be summarized according to the coding block. Line items will not be summarized if you post data directly in FI-SL with the "Enter FI-SL document" function (transaction GB01 or GB11) or if you transfer external data to the FI-SL application component using program RGUREC00 (or a copied and modified version of this program).

In ledger master data, you also define the valuation used for the data kept in the ledger.

• Legal valuation regards the activity from the view of legally self-sufficient units (company codes).

• Group valuation regards the activity from the group viewpoint.

• Profit Center valuation regards the activity from a management point of view. By defining special prices for internal deliveries, the internal activities of a profit center can be valuated.

To make sure you can post to your ledger, you must assign the correct activities to it. To do so, the following options are available.

• You assign the same activities for all company codes.

In this case, you assign an activity assignment and assign the activities to your ledger with the desired field movements (such as all activities as in G/L). Then return to the ledger master data screen and choose Assign CoCd/GCo and assign the desired company codes to your ledger.

All activities selected from these company codes are posted to your ledger.

• You assign various activities for the different company codes.

In this case, you select Assignment CoCd/GCo and assign the company codes needed to your ledger. Choose Assign activity for each company code and assign the activities to be used per company code.

Thus, only the selected activities from the company codes selected are posted to your ledger.

• Assign Company Code

You have to assign a company code or global company to your (local or global) ledger in order for it to be posted to. Important are the fiscal year variant and the block indicator. Via the block indicator, you defined whether the company code/ledger global company/ledger combination is released or blocked for updates. All company codes or global companies not assigned to the ledger are not posted to.

• Assign activity

In addition to activities assigned in ledger master data, you can also assign activities to a given company code/ledger or global company/ ledger combination so that you can post to your ledger. You can assign entire groups of activities (for example, all activities from FI) under "activity groups."

• Field movement

A field movement determines which variable fields are to be transferred from a posting to your ledger and which fields in your ledger are receiver fields. Use the possible entries button (F4) to fill the relevant fields on the screen.

• Ledger selection

On this screen you enter the additional conditions for posting data to your ledger per activity. The conditions are only valid for the selected ledger.

In the ledger selection conditions, you can for example, define that the ledger can only be posted to when in FI, and postings are to be made to account 400000. In such a case, you would enter the following condition on the ledger selection screen:

$HKONT = '0000400000'

When maintaining ledger master data, you can assign an average balance ledger or an export ledger to the direct posting ledger, if needed.

An average balance ledger is required to calculate average balances per period. If you assign an average balance ledger at this point, the master data for this ledger is automatically generated in the background.

The export ledger is used exclusively for the distribution of FI-SL tables over various SAP systems. You must assign an export ledger to every ledger whose transaction data is to be sent to a central system. If at this point you assign an export ledger, the master data for this ledger is also automatically generated in the background.

If you want to assign a global company to a global Special Purpose Ledger, you must first create this global company in the FI-SL system in the "Maintain Global Companies" activity or in the FI-LC system.

1. Maintain the ledger master data.
2. This is where you define which currencies or quantities your ledger will carry. You can also define which activities can be assigned to the ledger independent of the company code or global company.
3. Assign one or more SAP company codes (for local ledgers) or one or more global companies (for global ledgers) to your Special Purpose ledger.
4. Assign one or more activities to each ledger/company code or ledger/global company combination.
5. Maintain the field movement.
6. Maintain the selection criteria for posting data to your ledger.

You transport ledgers into the productive system using a specific Customizing transaction. For more information, see the "Transport Ledgers" activity.

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