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SIMG_CFMENUOFDIFOZA - Determine Account Determination for Lease-Outs

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In this section, you create posting specifications for each flow type and, if necessary, for each main usage type (attribute of building, property),

company relationship, and account determination value

These posting specifications are used to post debit position of rental agreements and some service charges settlements that are controlled by the flow type.

The account determination is the process of replacing an account symbol with an account to be posted.

A posting record is determined for each flow type, main usage type and corporate relationship. This posting record contains:

• The explicit specification of the posting keys to be used

• The document type

• The symbolic specification of the accounts to be posted (account symbols). Actual G/L account numbers are assigned to the account symbols for each chart of accounts
  
  

• Details on the account determination

A number of account symbols is delivered in the standard system.

Here, the "&" symbol refers to bank accounts and the "*" symbol to other G/L accounts. Some examples are listed below:

& ,,= Not used
* ,,= Reconciliation account/special G/L account
100,,= Revenue from basic rent
and so on

The entry '*' is only used for debit-side posting keys. By means of this entry, you ensure that

• the reconciliation account defined in the customer master record is used as reconciliation account for posting procedures without a special G/L indicator.

• for special G/L transactions, the special G/L account, which is assigned the reconciliation account defined in the respective customer master record for this special G/L transaction, is used as reconciliation account.

Example:

Customer 1010002725 has account 140000 as reconciliation account.

The posting rule is:

,,01 *

,,50 100

According to the rule, when posting to the account of the customer 1010002725, an automatic entry to the reconciliation account 140000 will be made in the general ledger, with the offsetting entry to the revenue account.

For the special G/L transactions J and K,

the following specifications have been made in Customizing for Financial Accounting:

Reconcil.acct Spec. G/L trans. Special G/L acct
140000	J	196900
140000	K	196910

Thus the entry results in

,,09 J *

,,19 K *

for the following posting:

DEBIT: Accounts receivable 1010002725 with the automatic entry to the reconciliation account 196900 in the general ledger

to

CREDIT: Accounts receivable 1010002725 with the automatic entry to the reconciliation account 196910 in the general ledger

Note: for technical reasons, you also have to specify an account for the account symbol '*'. However, this account is not used for account determination.

Changes in the account determination generally only affect the assignment of the account symbols to accounts in your chart of accounts.

• Meaning of the keys flow type, main usage type and corporate relationship for the account determination

For the application '0103 Real Estate', the key for the account determination consists of the partial keys

• Flow type,

• Main usage type and

• Corporate relationship (corporate group indicator)

• Account determination value

If the main usage type or the corporate relationship or account determination value are irrelevant for the determination of the posting rule, the corresponding entries can be masked with +.

Example

Flow type	Main usge type	Corp.rel.	Acc.Det.Val.	Posting rule
4711	+	+	+	Rule 1
4711	GROUP	2	1	Rule 2
4711	GROUP	+	+	Rule 3
4711	+	3	+	Rule 4

First, specified entries are used for finding the posting rule. If these do not exist, a masked entry is used for the posting rule. In the example, certain posting rules are derived for the values shown below:

Flow type	Main usge type	Corp.rel.	Acc.Det.Val	Posting rule
4711	GROUP	2	1	-> Rule 2
4711	GROUP	2	2	-> Rule 3
4711	GROUP	1	1	-> Rule 3
4711	OWN	1	1	-> Rule 1
4711	GROUP	3	1	-> Rule 4
4711	OWN	2	1	-> Rule 1

1

The flow types required for the accrual/deferral posting should only have exactly one entry. The main usage type, the group indicator and the account determination value have to be masked.

1

1. The flow types are created.
2. The main usage types are created
3. The condition types are created.
4. The G/L accounts are created.

1

1. Check whether the correct account determination exists for all required flow types. For each flow type with posting control '1', you need at least one entry in the account determination.
2. If account determination is missing for individual flow types, create a new one by performing the following steps:
1. First create the necessary account symbols by means of the Symbols function and provide them with a short name.
2. By means of the Schema function, you return to the display of the posting specifications. There execute the Create function:

• Choose a flow type.

• Choose a main usage type. Provided that you do not want to distinguish by the main usage type, enter +.

• Choose a corporate relationship. If you do not want to distinguish by the corporate relationship, enter +.

• Make the following specifications for both the debit postings and the credit posting:

Posting key

Special G/L indicator: The special G/L indicator is used in real estate management for advance payments, operating costs, heating expenses, sales-based rent and cash deposit payables.

Account symbol: By means of the account symbol, a reference is made to a G/L account, depending on the chart of accounts. You must always fill the "Account to be replaced" field with '+'. You can edit or display the individual assignments by means of the Accounts function.

Comp.ID: Indicate whether identical postings should appear on the account in compressed form.

• Specify the required document type (F4). When making usual rental agreement postings, you should assign a customer document type (in the standard system, for example DA, DR, ... ). If the account determination is defined for the postings of own use and vacancy, you should assign a G/L account document type (for example SA). You should also choose a G/L account document type with the account determination of accrual/deferral postings.

1. Assign a valid G/L account of Financial Accounting to each account symbol in the chart of accounts you use.
2. Save your entries

1

You must define the main usage type in the master data of the buildings or properties. It may also be derived from the assigned asset class.

The corporate group indicator/corporate relationship is an indicator belonging to the partner. You can specify it either in the partner master record in the general data under "Report data" or in the company code-dependent data under "Report data" in the "Corp. relationship" field.

The account determination value is a user-defined value. You have to define it in the rental agreement (rental agreement debit position) or rental unit (rental unit debit position).

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Length: 12168 Date: 20240606 Time: 180758     sap01-206 ( 129 ms )