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SIMG_CFMENUOLMEOMEX - Define Tolerance Limit for Archiving

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In this step, you specify how long purchase requisitions are retained unchanged in the database before being archived.

You can define two time periods, via which you control the archiving of the requisitions:

• Residence time 1 for items without a deletion indicator

Before the deletion indicator is set for a document item, the system checks when the relevant item was last changed.

The date of the last change is compared with the current date. If no change has been made within the residence time 1 entered , the deletion indicator is set for the item.

• Residence time 2 for items with a deletion indicator

For requisition items for which the deletion indicator was set manually or during the archiving run, the system checks how many days have elapsed since the deletion indicator was set.

The whole document is only archived if:

• The deletion indicator has been set for all items of the document

• None of the items have been changed during the residence time 2 entered - i.e. the last change is the setting of the deletion

The archived documents are then deleted from the database.

Note
If you use the one-step procedure, the residence time 2 is no longer checked for items without a deletion indicator.

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