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SIMG_CFMENUOLQBOQBS - Define QM Systems

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Allows you to define requirement models for verification of the quality management systems of your suppliers and to assign the actual systems of the suppliers to the requirement models.

In this step, you define models for verification of the quality management systems (QM systems) of suppliers.

Some organizations - in particular, government agencies and large corporations - require their suppliers to verify that an appropriate QM system is documented, implemented, and in use within their organization. Ever since the ISO 9000 series of standards have become generally recognized, many companies have obtained corresponding certificates from accredited organizations. The scope and requirements of these QM systems vary, however, according to the needs of individual companies. As a result, there are many different models and requirements for QM systems. Many of these requirements apply only to certain parts of the QM system and are thus covered by the certificates. You can determine whether the specifications of the QM system match the certification requirements on a case by case basis using a system audit.

In the SAP system, you can define different requirement models as target QM systems and different existing systems as actual QM systems. In addition, for each actual QM system, you define the most suitable target system.

You can valuate the various QM systems that are defined in the SAP system. This valuation exerts no control; it serves as information only. For example, using this valuation you can determine whether a valid certificate exists, the origin of the certificate, or the score for the system audit.

Example: A customer wants a supplier to verify the existence of a QM system that complies with standard ISO 9003. The supplier has a certificate that states that his system complies with ISO 9001, with an audit score > 80. A comparison shows that in this particular case, both systems are equivalent:
Target QM system 9003 (ISO 9003, with certificate)
Actual QM system 1180 (ISO 9001, with certificate, audit score > 80)
Assignment Actual/target 1180 - 9003

You can assign an actual QM system with the identification skip which means that the SAP system does not create inspection lots for an acceptance inspection.

Comply with the applicable standards (for example, standards ISO 9001 through ISO 9003). Do not maintain too many standards for Q-system requirements.

1. Determine the requirements that exist for supplier QM systems in your company. Note that such requirements may stem from the requirements of your customers.
   Define the target QM systems in the table.
2. Determine which actual QM systems your suppliers use. If you want to valuate these systems, define a valuation profile.
   Define the actual QM systems and their valuation.
3. Assign the target QM system to the actual QM system whose requirements it fulfills. You must do this in the following steps:
1. Make all obvious assignments. For example, the QM system that conforms to ISO 9001 also conforms to the requirements of ISO 9003.
2. In those cases where you first have to check the specifications of the QM systems and the certification requirements, supplement the assignment list as necessary.

The requirements for QM systems are defined in the material master at the plant level.
The QM system that is actually present is defined in the supplier master at the client level or in the quality info record for a combination of material/supplier at the plant level.
In procurement (request for quotation and purchase order), the system checks whether the supplier's actual QM system meets the target QM system's requirements for the material. In doing so, the system uses the assignment list that you created in activity 3. If the requirement is not fulfilled, the system responds as follows:

• Warning message for requests for quotations

• Error message for purchase orders

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Length: 4299 Date: 20240523 Time: 193936     sap01-206 ( 82 ms )