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SIMG_CFMENUOLQIOQR0 - Define QM Archiving Parameters

SIMG_CFMENUOLQIOQR0 - Define QM Archiving Parameters

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Allows you to define time intervals for the archiving and deletion of master data and transaction data in QM and to define the residence times for ILM objects in Quality Management.

In this step, you define the periods after which certain types of master data and transaction data can be archived. These definitions apply to a single plant.

Additionally, you define the corresponding business processes.

Note
Residence times defined in transaction IRMPOL are not considered for archiving.

Master Data

Since the master data is contained in a hierarchy, you should archive data in the following sequence:

  • Task lists
  • Inspection characteristics
  • Inspection methods

When inspection characteristics and inspection methods are archived, the system checks their usage in existing task lists.

Note: Master inspection characteristics that were only used as copy models in the inspection plan also receive a usage indicator and are noted in the inspection plan. They appear in the where-used list.

You must therefore archive the inspection plans before you can archive the master inspection characteristics and inspection methods used in the plans. Additionally, you should archive and delete master data only after you have archived and deleted the associated transaction data.

You must define residence periods for the inspection methods and master inspection characteristics. The system uses the residence period to calculate the period of time before the archiving date, before which a master record must have become valid, so that it can be deleted.

Archiving takes place in two stages:

  1. The status of the master records is automatically changed from status 3 (locked) to status 4 (can be archived).
    This step only affects the historical versions of the master records; the currently valid versions can only be changed to status 4 manually. Only master records with status 4 can be deleted.
  2. The master records are archived and deleted.

There are no residence periods for inspection plans. You can also delete inspection plans without archiving them.

To delete inspection plans, you must set a deletion flag in the plan headers.

Transaction Data

The prerequisites for archiving are listed in the documentation for the archiving program.

You must define residence periods and deletion times.

The hierarchy of the data requires you to delete the data in the following sequence:

  • Single results
  • Samples
  • Characteristics and operations
  • Inspection lots

This sequence is upheld by staggered deletion times.

Quality levels cannot be archived, but can be deleted as soon as they have passed their expiry period.

You do not need to define residence periods for archiving notification data.

  1. For each plant, define the requirements concerning the residence periods for master data and transaction data.
When defining the deletion time for the transaction data, you should take the following into account:
  • The cycle of summarization of data for analytics

  • The time period over which evaluations will be needed, (for example, for quality certificates)

  • The mutual dependency of the QM component on other components, such as Production Planning (PP) and Materials Management (MM)

  • Relevant legal requirements

  1. Maintain the archiving times in the table for each plant.
  2. Define the authorizations for archiving and the archiving and deletion procedure.

Additional Information

See the SAP documentation "Database Management" for technical information on the archiving function.

The archiving objects for the QM component are defined under the generic key QM_* in the ARCHIVE view cluster (transaction SM34, or AOBJ).

Your system administrator is responsible for archiving, using the transaction SARA. You can find more information about individual QM archiving objects in this transaction.






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