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SIMG_CFMENUORFAAM01 - Define Asset Classes

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In this activity, you define your asset classes.

The asset class is the most important criterion for structuring fixed assets from an accounting point of view in Asset Accounting. Each asset must be assigned to precisely one asset class. The assets and their respective business transactions are assigned to the G/L accounts through the asset classes. Several asset classes can use the same account assignment. You can see that it is possible to make finer distinctions at the level of the asset class than at the level of the general ledger accounts. The most important tasks of the asset classes are the following:

• The assignment of default values when creating assets (particularly depreciation terms)

• The grouping of assets for reporting purposes

You define the asset classes in the system in a series of steps. The asset class is structured in three parts:

• Control parameters

• Default values for general master data

• Default values for depreciation terms in the chart of depreciation

You can assign depreciation terms to an asset class for any number of charts of depreciation. This makes it possible to manage an asset class catalog that is valid for an entire corporate group, independent of the country-specific/region-specific charts of depreciation.

In this activity, you define the asset classes and their control parameters. In further activities, you add further to the asset classes by supplying default values for certain logical field groups in the asset master record.

Structuring assets for accounting is not dependent on the technically oriented structuring in the PM (Plant Maintenance) component. PM has its own terms for classification (functional location, equipment) that are based on the requirements of plant maintenance. You can set up a relationship between the PM and FI-AA components by entering the asset number in the master record of the related piece of equipment. In this way, you can select all pieces of equipment that belong to an asset.

The number of asset classes needed varies greatly, depending on the size of your organization. In many cases, the number 50 is usually appropriate. In general, at least the assets with the same depreciation terms are to be grouped in an asset class. In each case, a unique class assignment must be possible when creating a new asset.

Defining the asset classes is fundamental to Asset Accounting. Therefore, you should carry out this step with considerable care and attention.

• You must have created a chart of depreciation.

• You must have defined number ranges for assigning the main asset number.

SAP provides predefined asset classes (1-8) as examples.

1. In the overview screen, enter the key of the asset class, a short text and a description of the asset class.
2. Then maintain the control parameters in the detail screen. The following specifications are very important:

• Account determination

• Screen layout control (define the screen layout control in the Master Data step).

• Number range for the assignment of the asset main number

• Assignment of subnumbers - (internal or external)

See also the application help (Product Assistance) for Asset Accounting under Organizational Elements and Structures -> Structuring Fixed Assets -> Functions of the Asset Class.

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