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SIMG_CFMENUORFBOB29 - Maintain Fiscal Year Variant

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Check the definition of your fiscal year variant.

The following properties belong to a fiscal year variant:

• How many posting periods a fiscal year has

• How many special periods you need

• How the system should determine the posting periods when you make a posting

When defining your fiscal year, you have the following options:

• Your fiscal year is the calendar year

In this case, you only need to select the Calendar year field.

• Your fiscal year deviates from the calendar year and is not related to the calendar year

In this case, you first enter the number of your posting periods in the Number posting per. field. To define your posting periods, select your fiscal year variant and select Periods on the navigation screen. On this screen, enter the month and the day of the period end and the period in each case.

• Your fiscal year deviates from the calendar year and is related to the calendar year

Enter the number of your posting periods in the field Number posting periods and select the field Year-dependent. To define your posting periods, select your fiscal year variant and select Periods on the navigation screen. The system asks for which calendar year your year-dependent fiscal year variant is valid. You then enter the month and day of the period end for each of your periods, and the periods in each case.

It is also possible to determine names for the periods of a non-year-specific fiscal year variant. To do so, select your fiscal year variant and choose Period texts on the navigation screen. You can specify a three-character abbreviation (Jan, Feb, Mar...) and a 20-character long text (January, February, March).

The following fiscal year variants are created in the standard system:

• Variants for which the fiscal year corresponds to the calendar year with an additional one, two, three, or four special periods

• Variants for shortened fiscal years. For more information on this, see Defining shortened fiscal years.

• Variants for non-calendar fiscal years:

• April through March with four special periods

• July through June with four special periods

• October through September with four special periods

• Variant on a weekly basis. You can only use these variants in the Special Purpose Ledger (FI-SL) application component.

1. Show the fiscal year variants delivered.

Defining a shortened fiscal year

A shortened fiscal year is a fiscal year having less than twelve months, but for which year-end closing must be carried out. The definition of a shortened fiscal year is always year-dependent, since this fiscal year represents a year-related exception. You must always define an entire calendar year when defining a fiscal year variant. The year-related fiscal year variant therefore contains not only the periods from the shortened fiscal year, but also other periods from the previous or subsequent fiscal year.

There are two ways to define a shortened fiscal year:

• If you only use Financial Accounting (FI) without Asset Accounting (FI-AA), you can begin a fiscal year with any period.

Example:
If your shortened year goes from January to September, you can assign periods 004 to 012. You assign the periods 001 to 003 of the new fiscal year to the months October to December.

Specify the number of periods for the fiscal year variant (12 in the example above).

Note

Keep in mind that the last period of a fiscal year must correspond to the number of periods in that year. This means that if you want to define 12 periods, the last period in that year must be number 12.

• If you also implement the Asset Accounting (FI-AA) application component or another application component such as Materials Management (MM) or Controlling (CO), each fiscal year must begin with period number 001, to allow asset depreciation calculations to be carried out accurately.

For a fiscal year variant, specify the periods and the number of periods the shortened fiscal year has. This way, each fiscal year of the variant can begin with period 001.

Example:

If you define a fiscal year with twelve periods, it can contain a shortened year with nine periods (from 001 to 009). The remaining calendar year contains the first three periods of the new fiscal year (periods 001 to 003).

For more information about implementing the Asset Accounting component, see the Asset Accounting documentation.

You define your shortened year and the following normal fiscal years under the same fiscal year variant. Bear in mind that you generally need to ensure that it is possible to post to previous fiscal years.

You need to keep the year-dependent fiscal year variant for as long as you are posting in or prior to a shortened fiscal year, or if you are transferring legacy data from this period. Year-dependent definitions will be deleted as soon as you convert the fiscal year variants from year-dependent to year-independent.

The fiscal year variant is used in multiple application components of the SAP system, for example, FI, FI-AA, CO, SD, MM, or HR. In some application components, the calendar-year-dependent definition of fiscal periods and years is necessary even if the shortened fiscal year is in the past. If such a shortened fiscal year exists in your system, it must always be indicated as year-specific. You must not change this setting under any circumstances, even if the shortened fiscal year is already in the past.

Two variants for shortened fiscal years are provided with the standard system: Variant R1 for a shortened fiscal year in Financial Accounting and variant AM for a shortened fiscal year when Asset Accounting is implemented.

1. If you need to define a shortened fiscal year, first determine which of the two options above will be used to determine the year.
2. Define the shortened fiscal year.

To define the shortened year for Asset Accounting, select Navigation -> Shortened fisc.yr.

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