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SIMG_CFMENUORFBOBC4 - Define Field Status Variants

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Field status variants use field status groups to specify which fields are ready for input, which fields must be filled, or which fields are suppressed when entering postings. Note that additional account assignments (that is, for cost centers or orders) are possible only if data can be entered in the corresponding fields. The groups defined here can be assigned in the company code part of the general ledger account master record.

In this activity, you can define and edit field status variants and groups. You group several field status groups in one field status variant. You assign the field status variants to a company code in the activity Assign Company Code to Field Status Variants. This allows you to work with the same field status groups in any number of company codes.

You can also define and process field status groups. You must define a field status group in the company-code-specific area of each G/L account. The field status group determines which fields are ready for input, which are required entry fields, and which are hidden during document entry. Bear in mind that additional account assignments (for example, cost centers or orders) are only possible if the corresponding fields are ready for input.

In the standard SAP system, the field status variant 0001 is entered for company code 0001. Field status groups are already defined for this field status variant.

In this activity, you can define and edit field status groups. You group several field status groups in one field status variant.

You can also define and process field status groups. You must define a field status group in the company-code-specific area of each G/L account. The field status group determines which fields are ready for input, which are required entry fields, and which are hidden during document entry. Bear in mind that additional account assignments (for example, cost centers or orders) are only possible if the corresponding fields are ready for input.

You cannot edit the standard field status groups predefined by SAP. You can only edit field status groups that have been created by users. Because some namespaces are reserved by SAP, you should avoid using them:

,,S*, Q* R* P*, X*, Y* for alphanumerical keys

,,0*, 5* 6* 7*, 8*, 9* for numerical keys

Some fields cannot be defined with a field status. This includes, for example, fields from the document header. Some fields from the document header can, however, be defined as required or optional fields in the document type.

The field status group you enter in the reconciliation accounts affects the corresponding customer or vendor accounts when posting. You cannot enter a field status group in customer and vendor accounts. Field status groups are determined for customer and vendor accounts from their respective reconciliation accounts, via the G/L account number in their master records.

In addition to the field status group, other factors influence the field status. These include:

• The field status, which is defined for the posting key.

The status "optional entry field" was assigned to posting keys 40 and 50 in the standard system. These are the standard posting keys for G/L account postings. The status "optional entry field" does not have any influence on the field status.

• Specifications for document type.

There you can, for example, specify that a reference number and a document header must always be entered.

Determine the field status using the field status groups in the G/L accounts. You then have an account-specific screen layout. No differentiation via posting keys is possible since there are only two posting keys for postings to G/L accounts.

It acts differently with the reconciliation accounts. For these special G/L accounts, you do not define the field status differently using the master record. For this, you use the debit and credit postings keys.

1. Create new field status variants using Edit -> New entries. You can also use the copy function to create new field status variants. To do this, select Edit -> Copy as. When copying field status variants, the accompanying field status groups are also copied.
2. Look at the standard field status groups.
3. Find out which fields on the entry screens for the G/L Accounts in your company:

• Are to be ready for input

• Are required to have an entry

• Are to be hidden

You do not make this specification for each individual account, but for groups of accounts. In this case, use the standard field status groups as a reference.

1. If necessary, change the standard field status groups, or define your own for each field status variant.
2. If there are any field status variants you no longer need, you can delete them by choosing Edit-> Delete. The accompanying field status groups will also be deleted.
3. Select the field status group that you want to use as a reference and copy it to your own.
4. Double-click your field status group.
5. Find out which fields on the entry screens for the G/L Accounts in your company:

• Are to be ready for input

• Are required to have an entry

• Are to be hidden

You do not make this specification for each individual account, but for groups of accounts. In this case, use the standard field status groups as a reference.

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