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SIMG_CFMENUORK2OBYB - Define Adjustment Accounts for Reconciliation Posting

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If, in cost accounting, values cross company code, business area, and/or functional area boundaries, inconsistencies occur in Financial Accounting (FI). These occur in particular when costs are capitalized. You can use reconciliation postings to balance out these differences in FI.

For secondary CO postings, FI creates clearing entries in special accounts which you must create as adjustment accounts.

You can also make clearing entries for primary postings. The system carries these out for the adjustment account given in account determination, not to the expense account in FI.

In this IMG activity, you can choose from the following to set adjustment accounts:

• Assignment based on business transactions or object classes

• Extended account determination using substitution

Account Determination Without Substitution (Standard)

Depending on the differentiation of clearing entries in FI, you create as many adjustment accounts as required and assign them to business transactions or object classes.

When assigning accounts, you can:

• Enter an account for all reconciliation postings

• Enter an account for each business transaction

• Enter an account for each object class

• Enter an account for each business transaction and for each object class

• Ensure that you enter accounts for all business transactions and object classes and all possible combinations thereof.

• You can also distinguish between debit and credit accounts. Debit accounts accept the cost debits, credit accounts the cost credits.

• Reconciliation postings in FI are not relevant to taxation.

To carry out adjustment postings to accounts not allowing postings other than those relevant to taxes, you can set an indicator in the company code. To do so, in Customizing choose Financial Accounting Global Settings -> Tax on Sales/Purchases -> Posting -> Assign Tax Codes for Non-Taxable Transactions. During reconciliation postings, the system sets the indicator automatically.

Alternatively, you can set the Posting without tax allowed indicator in the master record. To do so, in Customizing for General Ledger Accounting, choose Master Data -> G/L Account Creation and Processing -> Edit G/L Account -> Edit G/L Account Centrally.

Account Determination with Substitution

You also have the option of finding the adjustment account via substitution.

You must continue to maintain standard account determination, at the very least the posting key, for each chart of accounts. Substitution in account determination is an optional detailed search.

If you found an adjustment account via standard account determination, you can allow this to be overwritten by substitution if a rule applies.

If reconciliation postings already occurred in the current year, you can change neither standard account determination nor substitution because this would create inconsistent data in the information system. This also applies to changes in any cost element groups used.

You can only create, change, display or delete substitution rules in account determination.

Do not use adjustment accounts in FI for other posting transactions. This keeps the overview simplified.

1. Determine the degree of detail necessary for reconciliation postings and choose the corresponding method.

If you require account determination with both "Transaction" and "Object class" using other criteria, such as company codes, use substitution. Otherwise, proceed to the next step.

1. Create the adjustment accounts.
2. Maintain the company code or

business/functional area clearing accounts.

1. Assign the adjustment accounts described above as follows:
1. Enter a chart of accounts
2. Assign the adjustment accounts to the level of detail required
2. Save your entries.

Activities in Substitution

1. To create a substitution, choose Edit -> Substitution -> Create/Change.

If you did not choose the automatic recording of changes for client-specific objects in your client (in Customizing, under Basis System Administration -> Change and Transport System -> Configure Clients), then you can transport the settings for account determination by choosing Account Determination -> Transport -> Set Account determination.

You can transport the substitution settings by choosing Account Determination -> Transport -> Substitution.

For more information, see the SAP Library under Financials -> CO Controlling -> Cost Element Accounting -> Periodic Tasks -> Reconciliation Postings in the sections Defining Adjustment Accounts and Account Determination and

Financials -> FI Financial Accounting -> FI Special Purpose Ledger -> Validations and Substitutions.

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