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SIMG_CFMENUORKEKEFB - Maintain Transfer Rules

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In this activity, you define how you want data stored in the format of an external structure to be mapped to the data structures of your operating concern. You define this mapping for a given data interface (sender structure) at the field level.

On the initial screen, enter the name of the sender structure. Then go to the overview screen by choosing "Maintain" or "Display".

The overview screen shows a table containing the fields of the operating concern that were defined in the sender structure. You can generate an automatic assignment of fields in the external structure to the fields of the operating concern by choosing "Create proposal for rule".

If you want to define manually how a field of your operating concern should be populated, select that field and choose the "Detail" icon. Here you have a number of different options, depending on the type of field.

You can define the following rules for characteristics in your operating concern:

1. Copy sender field
   
   

This rule assigns a field in the external structure to a characteristic in the operating concern.

Using the "Restrict value ranges" function, you can specify explicitly which values of the sender field should be copied to the target field. You can also use special "conversion routines" for the transfer. This makes it possible, for example, to fill a field with leading zeros. In addition, you can specify conditions for other fields, so that the field content is only transferred if certain other fields of the external data record contain certain values.

Example:

Suppose the country/region in the sender record is "France" and you want to map the transaction data for the (sender) characteristic divisions "01" through "09" to the (receiver) characteristic values with the same name. To achieve this, you enter the sender characteristic "SPART" under "Sender Field to be Transferred" for the receiver characteristic "SPART". Then choose "Restrict value ranges" and enter the divisions "01" through "09". Under "Sender fields for conditions", enter the characteristic "LAND/REGION". Then choose "Conditions" and enter "France" as the condition for the data transfer.

If a characteristic is not populated when importing external data, you have the following options:

1. "Set to initial"

The field is populated with the initial value.

1. "Classify as error"

The case is registered as an error.

1. "Set constant"

A constant is entered in the field.

1. "Copy sender field"

The system copies the value of another sender field.

1. Set constant
   
   

You can assign a fixed value to the sender field.

Example:

You want all transaction data to be transferred to version 001 in CO-PA planning. To achieve this, you set the constant "001" for the receiver characteristic "VERSI".

1. Set variable
   
   

You assign a variable to the receiver field. This makes it possible for you to specify a value for this field when you carry out a data transfer. For example, you can use this option to specify the company code manually for each file to be imported. You can also define a fixed value for the variable.

Example:

You want to specify the company code when you carry out the data transfer. To achieve this, you define a variable "&COCODE" by choosing "Goto -> Variables -> Characteristic variables" and selecting replacement type 2 (manual entry). Then save the variable. Then enter variable ''&COCODE'' for the receiver characteristic "BUKRS".

1. Convert sender fields
   
   

On the detail screen, this option lets you specify which fields of the external structure you would like to convert. By specifying an offset and a length, you can specify that only part of the sender field is used. You can also specify a conversion routine. The system executes this before converting the sender field value.

When you choose the "Conditions" pushbutton, the system takes you to a screen where you can specify the values the sender field must have for specified values of the receiver field for the conversion to take place.

In the left-hand column, you enter the "target" values of the receiver field. In the subsequent columns, you can enter single values or intervals for the sender fields. All of the sender fields must contain the specified values for the receiver field to receive that value. If you want a sender field to be able to have more than one value, select the line and choose "Multiple selection" next to the field. An icon to the right of the field shows that multiple criteria have been specified. You can also define more than one line for one receiver field value. When you carry out the data transfer, the system chooses the first rule that works. However, the order in which the rules are processed is not defined. It is also possible to enter a receiver field value explicitly or set the field to its initial value.

Example:

You want to use the sender fields "Sold-to party" and "Division" to determine the value for the receiver field "Sales district". To achieve this you enter the sender characteristics "AUFGB" and "SPART" under "Sender fields to be converted''. Choose "Conditions". Then you enter the desired conditions - for example, sales district "0001" is found for sold-to party "000001000" and division "02".

1. Use general rule
   
   

You can enter a rule that should be used for more than one transfer.

You can decide that the rule should be used as a "general rule". To do so, enter a name and a description in the field "Use the rule defined here as a general rule".

Example:

You want to transfer the data for the sender characteristics "Region" and "Product group" to the receiver characteristic "Customer group" in multiple transfers. To be able to use a defined rule more than once, you need to define a general rule. You define this rule as described above for "Convert sender field". Then you enter a name and a description for the rule in the field "Use rule defined here as general rule", and save your entries. You can then use this rule in other sender structures by choosing the "Use general rule" function. When you select a rule, the system displays the sender fields to be converted by the general rule.

Once a rule is referenced, you can no longer delete it. If you want to delete the rule, you need to append it to the rule that references it.

On the detail screen, you define how the values in the external file should be transferred to the value fields of your operating concern.

In the "Key figure formula" box, enter the name of the external field that you want to transfer to the selected value field.

You can also calculate using sender fields. To do so, you need to define a formula using the fields in the external structure. You can display a list of the valid sender fields using the "Possible entries" function. It is also possible to work with variables in the formula. The formulas are defined using the syntax rules that apply in ABAP. For more information, see the field help (F1) for the input field.

You can use conditions to specify that a key figure is only populated if a certain sender field contains a certain value.

As with the transfer rules for characteristics, you can save your rule as a general rule by entering a name in the "Use as general rule" field. To use a general rule for the transfer, enter a name in the "General rule" field. The system displays the sender fields that are to be converted.

You can define variables for characteristic values and formulas, and use these when you define your transfer rules. Variables for formulas are global. Variables for characteristic values are only valid for the object that you are processing. To create a variable, choose "Goto -> Variables" from the detail screen. Then choose "Edit -> Insert line" on the next screen. The system inserts as ampersand (&) in the field. Enter the name of the variable directly after this ampersand. Then choose the desired replacement type. If you choose replacement type "2", you can replace the variable manually when you carry out the external data transfer. If you choose "5", you must enter a fixed value. If you choose "3", you must activate function module EXIT_SAPFKCIM_003 as a user exit. Enter a description of the variable. Save your entries.

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