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SIMG_OB58_XBRL_T011 - Define Financial Statement Versions (Electronic Financial Statement)

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In this Customizing activity, you assign accounts and functional areas to the items of your Germany-specific financial statement version for the electronic financial statement.

You can assign either accounts / account ranges or functional areas (or ranges) to an income statement item. If you want to create an income statement for cost of sales accounting, you need to assign functional areas to individual income statement items. Note that, for this, the following functions are not available:

• You cannot portray functional areas on the basis of their balance, that is, not on the basis of the balance of a different item.

• You cannot define as a contra item any items to which you have assigned functional areas.

You have generated a financial statement version. For Germany, you generate this version in the Customizing activity Generate Financial Statement Versions (Electronic Financial Statement).

To be able to define a financial statement version with functional areas, you have defined your functional areas in Customizing: Define Functional Area

Edit one of the previously created structures or create a new one for test purposes by copying an existing one.

You can change the following general data (using the Details pushbutton):

• The name of your version.

• The language in which your structure is edited and displayed.

• The chart of accounts if you want to assign only accounts from one chart of accounts to your balance sheet items. If you want to use accounts from multiple charts of accounts, leave the field empty.

• The system issues the item keys automatically. At the same time, this means that the keys are not visible during processing or display. You can make the keys visible by choosing Settings -> Display.

To assign the accounts and functional areas, choose Financial Statement Items.

For general information on processing the version, see Functions for Processing Financial Statement Versions in SAP Library.

You assign accounts in the same way as when you define your own financial statement versions in the preceding Customizing activity Define Financial Statement Versions. For more information, see Assigning Accounts and Balance-Dependent Account Display in SAP Library.

You can add manual items to your financial statement version, but these items are then not contained in the electronic financial statement. The values for these manual items are displayed in the electronic financial statement beneath the higher-level item. The texts and totals, however, are displayed in the financial statements.

Example

You need manual items if you want to display accounts at different banks as separate items.

To create a manual item, proceed as follows:

1. Select the item for which you want to create lower-level items and choose Create Items. The system issues the new item with an item key, numbered sequentially and starting with "9".
2. Enter the desired text and specify how totals are added to the next item up.
3. Choose Continue.

You return to the screen in which you edit your financial statement version.

Save your entries.

For more information, see one of the following paths in SAP Library:

• For classic General Ledger Accounting: Closing and Reporting (FI) -> External Reports -> Data Preparation for Electronic Financial Statements in Germany

• For General Ledger Accounting: Reporting-> Data Preparation for Electronic Financial Statements in Germany

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