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SIMG_OHR0010 - Calculation Guidelines: Define Meals Per Diem/Time Scaled by Time
CL_GUI_FRONTEND_SERVICES - Frontend Services General Data in Customer MasterThis documentation is copyright by SAP AG.
The system can generate per diems for meals scaled by time from the meals per diems/time per day.
To do this, the system requires, for each meals per diem/time per day, calculation guidelines which specify which portion of the reimbursement amount for the meals per diem/time per day should be calculated as the reimbursement amount for the meals per diem scaled by time.
The meals per diem/time per day (number of days: 099 and time interval: 00:00 - 24:00 hours) specifies which reimbursement amount is paid for a complete trip day.
A distinction is made between 1-day, 96-day, 97-day and 98-day entries. Depending on the value of position 18 in the meals accounting line of the Customizing activity Travel Expenses Control (Expert View, the entries have different meanings:
- Meals accounting line, position 18, value 1:
- The entries (Number of days: 001) contain the meals per diems used for the valuation of the first and last days of a trip or for 1-day trips.
- The entries (Number of days: 098) give you the point in time when the respective per diems are paid for full trip days with stopovers.
- Meals accounting line, position 18, value 3 or 4:
- The entries (Number of days: 001) contain the per diems for meals used for valuating a 1-day trip.
- The entries (Number of days: 096) contain the per diems for meals used for valuating the first day of a several-day trip.
- The entries (Number of days: 097) contain the per diems for meals used to valuate the last day of a several-day trip.
- The entries (Number of days: 098) give you the point in time when the respective meals per diem is paid for trips with full trip days and a change in stopovers.
- Note
- Please use a 1-minute entry (for example, 12:30-12:31) so that the system can distinguish whether it is before or after that point.
- The point in time determines:
- - which trip area the employee is in
- - which meals per diem (for example, breakfast) is paid
For each meals per diem/time per day the following calculation guide- lines: meals per diem scaled by time must therefore be defined in accordance with the value in position 18 of the meals accounting line in the IMG activity Travel Expenses Control (Expert View):
| Value in | Number of days | 1-minute interval |
|---|---|---|
| Feature TRVCT | for meals per diem | |
| ------------------------------------------------------------------------ | ||
| 1 | 001 | Breakfast |
| 1 | 001 | Lunch |
| 1 | 001 | Dinner |
| ------------------------------------------------------------------------ | ||
| 1 | 098 | Breakfast |
| 1 | 098 | Lunch |
| 1 | 098 | Dinner |
| ------------------------------------------------------------------------ |
| Value in | Number of days | 1-minute interval |
|---|---|---|
| Expert View (IMG) | for meals per diem | |
| ------------------------------------------------------------------------ | ||
| 3 | 001 | Breakfast |
| 3 | 001 | Lunch |
| 3 | 001 | Dinner |
| ------------------------------------------------------------------------ | ||
| 3 | 096 | Breakfast |
| 3 | 096 | Lunch |
| 3 | 096 | Dinner |
| ------------------------------------------------------------------------ | ||
| 3 | 097 | Breakfast |
| 3 | 097 | Lunch |
| 3 | 097 | Dinner |
| ------------------------------------------------------------------------ | ||
| 3 | 098 | Breakfast |
| 3 | 098 | Lunch |
| 3 | 098 | Dinner |
| ------------------------------------------------------------------------ |
| Value in | Number of days | 1-minute interval |
|---|---|---|
| Expert View (IMG) | for meals per diem | |
| ------------------------------------------------------------------------ | ||
| 4 | 001 | Breakfast |
| 4 | 001 | Lunch |
| 4 | 001 | Dinner |
| ------------------------------------------------------------------------ | ||
| 4 | 096 | Breakfast |
| 4 | 096 | Lunch |
| 4 | 096 | Dinner |
| ------------------------------------------------------------------------ | ||
| 4 | 097 | Breakfast |
| 4 | 097 | Lunch |
| 4 | 097 | Dinner |
| ------------------------------------------------------------------------ | ||
| 4 | 098 | Breakfast |
| 4 | 098 | Lunch |
| 4 | 098 | Dinner |
| ------------------------------------------------------------------------ |
The Calculation guidelines: meals per diems scaled by hrs can also be differentiated using the following control parameters:
- enterprise-specific trip type
- number of days
- These control parameters are always active during accounting.
- statutory trip type
- trip activity type
- statutory reimbursement group for meals/accommodations
- enterprise-specific reimbursement group for meals/accommodations
- For these four control parameters, you can determine for every individual control parameter whether it is to be active or inactive during accounting in the IMG acitivity Travel Expenses Control (Expert View).
- The following items in line meals accounting are involved:
| Position | Significance |
|---|---|
| 8 | read statutory trip type |
| 9 | read trip activity type |
| 10 | read statutory |
| M/A reimbursement group | |
| 11 | read enterprise-specific |
| M/A reimbursement group |
- Note
- Further information on the values for these positions can be found in the ING documentation for Travel Expenses Control (Expert View).
For each combination of these six control parameters which you have defined in Meals per diems/time per day calculation guidelines must be defined.
There is also the option to differentiate the calculation guidelines according to trip country and trip region. As a rule, however, the calculation guidelines within a trip provision variant are not distinguished according to trip areas.
The Calculation guidelines: meals per diems scaled by time of day are defined time-dependently in the system via the control parameters, a validity period and the scaling quotients.
Using the scaling reports, the system calculates the meals per diems scaled by hours as follows: the scaling quotient is calculated from the full-number entries in the numerator and denominator fields. The reimbursement amount of the meals per diem/time per day is multiplied by this scaling quotient. The resulting value for the reimbursement amount scaled by hours is rounded off by the system according to the rounding-off indicators you specify in the report.
If the scaling quotients in the calculation guidelines change, you do not need to create new calculation guidelines, but rather you can delimit the previous calculation guideline's validity duration by means of a delimitation date. New identical calculation guidelines valid as of the entered date are generated. In the new guidelines, you only need to change the values for the scaling quotient.
You need to have defined the control parameters which you want to use to differentiate the calculation guidelines in activity Control parameters for Travel Expenses.
SAP recommends that you set the end date of the validity period of the calculation guidelines to the date 31.12.9999, since
- the end date cannot be changed later
- in this way delimiting is not restricted.
To define the calculation guidelines, proceed as follows:
- Choose the relevant trip provision variant.
- Assign the control parameters according to your requirements.
- Note that you can no longer change the control parameters at a later date.
- Define a validity period via the Beginning and End fields.
- Note that you cannot change the end date later.
- In the field Tax numerator, enter the numerator which is to be used for calculating the tax-free reimbursement amount.
- In the Company numerator field, enter the numerator you want to use for calculating the enterprise-specific reimbursement amount.
- In the Denominator field, enter the denominator which is to be used for calculating the reimbursement amounts.
To delimit existing calculation guidelines, proceed as follows:
- select the relevant calculation guidelines in the overview screen.
- Choose Goto -> Detail.
- You are now in the detail screen.
- Choose Edit -> Delimit validity.
- In the Valid from field, enter the new validity date.
- Press the function key Continue.
- Check the entry in the Tax-free numerator, which can be changed.
- In the field Company numerator, the numerator for calculating the enterprise-specific reimbursement amount can be changed.
- In the field Denominator, check the denominator and change it, if relevant.
SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up General Material Data
This documentation is copyright by SAP AG.
Length: 15735 Date: 20240523 Time: 195335 sap01-206 ( 145 ms )
