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SIMG_OHR0050 - Create Travel Expense Types for Individual Receipts

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In this Customizing activity, you define the valid input values for the expense types and specify the corresponding long names.

Receipts are used to itemize travel expenses in travel expenses data entry. Each receipt is stored in the system with an expense type, an amount, and a date of issue.

The expense type must be defined using an alphanumeric key (up to 4 characters long) and a validity period. You cannot change the end date of the validity period at a later time.

You can decide whether each expense type can be split into individual receipt lines (receipt itemization) using the Receipt Wizard. This may be helpful, for example, if personal expenses have to be deducted from a hotel receipt, or if you want to split the receipt into separate accommodation and meals amounts.

In the Customizing activity Field Control for Additional Receipt Information, you can specify which additional information must or can be specified on screen for each expense type.

In the Customizing activity Assign Wage Types to Travel Expense Types for Individual Receipts, you can assign a wage type to the expense types defined here.

Before you delete expense types, check whether they are assigned to credit card transactions. If this is the case, you need to define a new assignment for the transaction keys affected.

Note that if you change the expense types, you also need to make the necessary changes in the Customizing activity Define Assignment of Travel Expense Type to Travel Service Category.

German Public Sector

For the German Public Sector, you can specify the use of expense types here, in accordance with the BRKG (German Federal Travel Expenses Law). For settlement of travel expenses according to the BRKG, there must be at least one expense type for capping documents and one expense type for allowance documents.

For this purpose, you can make additional settings in the Comparison Calculation field for trip provision types for the German Public Sector.

1. Choose the trip provision variant for which you want to create an expense type.
2. Assign a key in the Travel Expense Type field for the expense type and a corresponding name.
3. Define the validity period in which the expense type is valid using the Start and End fields.

We recommend that you set the end date of the validity period of an expense type to 31.12.9999 for the following reasons:

• The end date cannot be changed later on.

• This way no constraints are imposed on setting time limits.

1. Define the parameters for the expense type that may affect the dialog.

Note:

In the VAT Code Reverse Charge field, you specify the tax rate for receipts that are to be settled according to the reverse charge mechanism. This specification applies if the service was provided domestically (in the home country of the trip provision variant).

If the service was provided abroad, the system uses the tax code that you defined for the relevant country in the Customizing activity Define Country-Dependent Default Values for Expense Types.

For more information, see VAT Code Reverse Charge.

Additional Activities for German Public Sector

Check the expense types for the German Public Sector included in the standard system.

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