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SIMG_OHR0053 - Define Accommodation Per Diems

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With Travel Accounting you can account accommodations costs by per diems.

The per diems for accommodations are differentiated via the following control parameters:

• trip country

• trip region

• trip type - enterprise-specific

These three control parameters are always active in accounting.

You must define a reimbursement rate for every possible combination of the allowed entry values for these control parameters, defined by you in the chapter Master data.

• trip type - statutory

• trip activity type

• reimbursement group - statutory

• reimbursement group - enterprise-specific

You can decide for each trip provision variant how these control parameters influence the determination of reimbursement rates for accommodations per diems.

If these control parameters are active, you must define a reimbursement rate for every combination of all active control parameters.

You define the accommodations per diems in the system via control parameters, validity period and reimbursement amounts. The entries are time-dependent.

If the reimbursement amounts for an accommodations per diem change, you do not have to create a new reimbursement rate, since it is possible to delimit the previously valid rate using a delimitation date.
In this case, a new identical accommodations per diem, which is valid as of the entered date, is created. You then only have to change the reimbursement amounts in this new accommodations per diem.

You need to have defined the control parameters which you want to use for differentiation of accommodations per diems in the section Control parameters for trip costs.

SAP recommends that you set the end date of the validity period of an accommodations per diem to the date 12/31/9999, since the

• end date cannot be changed later

• this way no restrictions are placed on delimiting.

To define an accommodations per diem, proceed as follows:

1. Choose the required trip provision variant.
2. Assign the control parameters according to your requirements.

Note that you cannot change the control parameters later.

1. Define a validity period via the beginning and end
   fields.

Note that you cannot change the end date later.

1. Assign the appropriate currency for the reimbursement amounts in the currency field.
2. Enter the tax-free reimbursement amount in the tax-free amount field.
3. Enter the enterprise-specific reimbursement amount in the reimbursement amount field.
4. Enter the reimbursement amount to be paid by the customer in the amount for customer field.

Note

This amount is currently not evaluated by the standard programs.

To delimit an existing accommodations per diem, proceed as follows:

1. Select the required accommodations per diem in the overview screen.
2. Choose Goto -> Detail.

You are now in the detail screen.

1. Choose Edit -> Delimit validity.
2. In the Valid from field, enter the new validity date.
3. Press the continue function key.
4. Check the tax-free reimbursement amount in the tax-free amount field. It can be changed.
5. If relevant, change the enterprise-specific reimbursement amount in the reimbursement amount field.
6. If necessary, change the reimbursement amount in the amount for customer field.

Note

This amount is currently not evaluated by the standard programs.

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Length: 4838 Date: 20240523 Time: 191511     sap01-206 ( 57 ms )