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SIMG_OHR0069 - Define Per Diems for Meals Per Day

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SAP Travel Management enables you to define a meals per diem per day for per diems for meals.

The meals per diem per day is the meals per diem which is accessed by accounting for a complete trip day (comprising 24 hours). The system can create meals per diems scaled by hours for the meals per diem per day from the meals per diem per day and the calculation guidelines: meals per diems scaled by hours.

The meals per diems per day are differentiated via the following control parameters:

• trip country

• trip region

• enterprise-specific trip type

These three control parameters are active during accounting.

You must define a meals per diem per day for every possible

combination of the allowed entry values of these control parameters which you defined in the section Control parameters for travel expenses.

• statutory trip type

• trip activity type

• statutory reimbursement group for meals/accommodations

• enterprise-specific reimbursement group for meals/accommodations
  

You can decide whether this is active for each of these four control parameters using Customizing activity Travel Expense Control Expert View

This involves the following items from the meals accounting line:

Position	Significance
8	read statutory trip type
9	read trip activity type
	10	read statutory
	M/A reimbursement group
	11	read enterprise-specific
	M/A reimbursement group

Note

Further information on the values for these positions can be found in the IMG activity documentation for Travel Expenses Control (Expert view.

If these control parameters are active, you must define a meals per diem per day for every combination of all active control parameters.

• Day

The meals per diems per day can be scaled according to the total number of days traveled.

The meals per diems per day are defined time-dependently in the system via control parameters, validity period and reimbursement amounts.

 

If the reimbursement amounts for a meals per diem per day change, you do not have to create a new meals per diem per day, since it is possible to delimit the meals per diem per day which was previously valid using a delimitation date.
In this case, a new identical meals per diem per day which is valid as of the entered date is created. In this new meals per diem per day, you then only have to change the reimbursement amounts.

 

You need to have defined the control parameters which you want to use for differentiation of the meals per diems per day, in the section Control parameters for travel expenses.

 

SAP recommends that you set the end date of the validity period for
a meals per diem per day to 12/31/9999, since

• it cannot be changed later

• this way no restrictions are placed on delimiting

 

To define a meals per diem per day, proceed as follows:

1. Choose the relevant trip provision variant.
2. Assign the control parameters according to your requirements.

Note that you cannot change the control parameters later.

1. Define a validity period via the beginning and end
   fields.

Note that you cannot change the end date later.

1. Assign the required currency for the reimbursement amounts in the currency field.
2. Enter the tax-free reimbursement amount in the tax-free amount field.
3. Enter the enterprise-specific reimbursement amount in the reimbursement amount field.
4. Enter the reimbursement amount to be paid by customer in the customer amount field.

Note

This amount is currently not evaluated by the standard programs.

To delimit an existing meals per diem per day, proceed as follows

1. Select the relevant meals per diem per day in the overview screen.
2. Choose Goto -> Detail.

You are now in the detail screen.

1. Choose Edit -> Delimit validity.
2. In the Valid from field, enter the new validity date.
3. Press the function key Continue.
4. Check the tax-free reimbursement amount in the tax-exempt amount field, and change it if necessary.
5. If necessary, change the enterprise-specific reimbursement amount
   in the reimbursement amount field.
6. If necessary, change also the reimbursement amount in the amount for customers field.

Note

This amount is currently not evaluated by the standard programs.

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