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Dokumentation

SIMG_OHR_T702N_VGL - Set Up Comparison Calculation (Public Sector Germany)

In this IMG activity, you choose whether you want to run a comparison calculation for accommodations and/or meals receipts when creating a trip.

• The comparison calculation for accommodations calculates the maximum amount of the total accommodation expenses with receipts that can be paid out without further checks. You can decide whether the reimbursement of accommodation expenses should be limited to this maximum amount or whether the total amount is reimbursed.
  If you decide that a comparison calculation for accommodations should be run, you can choose to have it run for domestic trips only, international trips only, or all trips. You can only run a comparison calculation for accommodations if you have entered accommodation receipts in the system.
  

• The comparison calculation for meals compares the total amount on the meals statements less the cost-of-living savings against the total possible meals per diem.
  The comparison calculation for meals is run for both international and international trips. As with the accommodation comparison, it can only be run if appropriate receipts have been entered in the system.

The accommodation per diem without receipt verification is # 20 and the maximum rate per night reimbursed without further verification is 150% of the per diem amount, in this case # 30. You enter a receipt for # 100 for a 3-day domestic trip. To determine the maximum amount, the system calculates number of nights relevant for reimbursement if the accommodation per diem were to be paid. In this example, there are two nights to be reimbursed. The maximum amount for the total accommodation expenses for the trip is calculated by multiplying the number of nights by the maximum rate for one night, or # 60 (= 2 * 30).

Check your settings for the maximum accommodation amounts with statements for your trip provision variant (In Customizing for Travel Expenses under Trip Reimbursement Amounts -> Accommodation Reimbursement Amounts -> Define Maximum Rates for Public Sector Germany).

If the comparison calculation for accommodations is not active for your trip provision variant and you would like to activate it, the tax-free accommodation per diems amounts are entered as defaults for the calculation of the maximum amounts.
For international trips, the provisions of the German Bundesreisekostengesetz (Federal Travel Expenses Law) apply regarding the maximum limits for international accommodation per diems with receipts.
If you want to use special maximum amounts for trips to large domestic cities (as defined in the German Federal Travel Expenses Law), you specify the accommodation per diem and special maximum amount for trip country DE (Germany) and trip region GROSS in the same way as for trip provision variant D1. You do this in Customizing under Define Accommodation Per Diems and Define Maximum Rates for Public Sector Germany. The trip region GROSS can then be selected when trips are entered, so that the special maximum amounts are applied in the comparison calculation for the appropriate trips.