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SIMG_OHR_TG_000 - Set up Separation Allowance Payments

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This IMG activity provides you with an overview of the settings, that you need to reimburse the separation allowance using a payment method that differs from the normal payment method for business trips. For example, business trips may be reimbursed via Financial Accounting, and separation allowances via HR.

To implement the example as above (business trips reimbursed via FI and separation allowances via HR) you need to complete the following steps:

1. Copy all travel management wages types, except the wage types used for receipts paid by the company and/or renumeration in kind, for use during the reimbursement of separation allowance. (You can do this in the IMG activity Create Wage Type Catalog).
2. Assign wage type attributes to these these new wage types for separation allowances so that the wage types are taken into account by Payroll and, depending on the specific wage type, so that it is reimbursed via Payroll.
3. Assign the attribute Read alternative wage types:separate payment possible to the statutory wage types for the separation allowance (with attribute 'Separation Allowance:External Stay', 'Absence from place of work during external stay', and 'Separation Allowance, Daily Return'). You do this in the IMG activity Specify Attributes for Statutory Trip Types.
4. Use IMG activities Assign alternative wage types to travel expense types for individual statements and Assign alternative wage types to travel expense types for per diems/flat rates to assign the new wage types for reimbursing separation allowances to all travel expense types that are not used for receipts paid by the company or renumeration in kind. For the travel expense types that are for receipts paid by the company or renumeration in kind, assign the same wage types as in activity Assign wage types to travel expense types for individual statements.
5. Use IMG activity Define Assignment of Wage Types to Symbolic Accounts to assign the wage types for the separation allowance to the same symbolic account as that for the wage types for business trips. In addition to this you must also enter a new symbolic account assignment (that has not yet been used) in the field 2nd Symbolic Clearing Account.
6. Assign a clearing account for posting wage and salary costs to the new symbolic account for operation HRT. You do this in the Customizing activity Convert Symbolic Account to Expense Type
   

Now, when you transfer travel expenses to FI, only the wage types for business trips will be posted to person-related vendors (so that they are reimbursed via FI). The wage types for separation allowances will be posted to a clearing account, and paid out via Payroll.

If you want to use this function for a situation that differs to the one described above, you should note that the alternative wage types are read depending on the characteristics of the statutory trip type for the business trip or separation allowance, and not the trip type for the stopovers (additional destinations) of a trip.

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Length: 3446 Date: 20240523 Time: 190521     sap01-206 ( 88 ms )