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SIMG_OHR_V_706U_B - Define Maximum Rates for Public Sector Germany and Austria

General Data in Customer Master   CPI1466 during Backup  
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In Travel Accounting you can do accounting of accommodations costs via individual receipts. In particular for the Public Sector, you have to store maximum rates for accommodations.

The accommodations maximum rates are used in comparison calculation to determine the maximum amount for the total of all individual receipts for accommodations.
The maximum amount is specified by law as follows (see BRKG §10 or ARV §3, as of January 1998):
1) For major domestic cities the maximum amount is the total of the accommodations allowance multiplied by 2).
2) For all other domestic locations the maximum amount is the total of the accommodations allowance multiplied by 1.5).
3) For international trips, the maximum amount is the total of the international accommodations allowance.

The level of the maximum amount up to which accommodations costs can reimbursed without further checks is determined on the basis of accommodations maximum rates as follows:
1) For major domestic cities (indicated in the standard system by the entry DE and trip region GROSS) you have to store the double accommodations allowance for one day. This amount is multiplied by the number of nights for which the accommodations allowance is to be granted for this trip, in order to determine the maximum amount.
2) For all other domestic locations you have to store the accommodations allowance for one day multiplied by 1.5. The determination of the maximum amount is as above.
3) For international trips, you store the level of the international accommodations allowance reimbursed for each country for a statement per night. The maximum amount is determined on the basis of the total accommodations allowance for the respective business trip.

The accommodations maximum rates are differentiated using the following control parameters:

• Trip country

• Trip region

• Trip type - enterprise-specific

These three control parameters are alwys active in Travel Accounting.

For each possible combination of the permissible entry values of these control parameters that you defined in the chapter Master Data, you have to define an accommodations maximum rate.

• Trip type - statutory

• Trip activity type

• Reimbursement group for meals/accommodations - statutory

• Reimbursement group for meals/accommodations - enterprise-specific

For each trip provision variant, you can specify how these control parameters influence the determination of reimbursement rates for accommodations maximum rates.

If these control parameters are active, you have to define an accommodations maximum rate for each combination of all active control parameters.

You define the accommodations maximum rates in the system via the control parameters, via a validity period. The entries are time-dependent.

If the reimbursement amounts in an accommodaions maximum rate change, you do not need to create a new accommodations maximum rate. Instead, it is possible for you to delimit the previously valid accommodations maximum rate with a delimitation date.
In this case, an identical accommodations maximum rate is created that is valid as of the date entered. In this new accommodations maximum rate, you need only to change the reimbursement amounts.

You have to already have defined the control parameters you want to use to differentiate accommodations maximum rates in the section Control parameters for trip costs.

SAP recommends setting the end date of the validity period for an accommodations maximum rate to 12.31.9999 because

• The end date can not be changed later

• This way there are less problems delimiting

To define an accommodations maximum rate, proceed as follows:

1. Choose the relevant trip provision variant.
2. Assign the control parameters according to your requirements.

Remember that the control parameters can not be changed again later.

1. Define a validity period via the beginning and end fields.

Remember that the end date can not be changed again later.

1. In the currency field, assign the relevant currency for the reimbursement amounts.
2. In the tax-free amount field, enter the tax-free reimbursement amount.
3. Enter the enterprise-specific reimbursement amount in the reimbursement amount field.
4. Enter the reimbursement amount to be billed to the customer in the amount for customer field.

Note

This amount is currently not reported by the standard programs.

To delimit an existing accommodations maximum rate, proceed as follows:

1. In the overview screen, select the relevant accommodations maximum rate.
2. Choose Goto -> Detail.

The detail screen appears.

1. Choose Edit -> Delimit validity.
2. In the valid from field, enter the new validity date.
3. Press Continue.
4. In the tax-free amount field, check the tax-free reimbursement amount, and change it, if relevant.
5. In the reimbursement amount field, you can change the enterprise-specific reimbursement amount.
6. In the amount for customer field, you can change the reimbursement amount.

Note

This amount is currently not reported in the standard programs.

TXBHW - Original Tax Base Amount in Local Currency   BAL_S_LOG - Application Log: Log header data  
This documentation is copyright by SAP AG.

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