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SIMG_OLPR_FIPOS - Create and Assign Commitment Items

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In this step, you assign the following commitment items to a G/L account:

• Default values created automatically by the system

• Existing commitment items

• New commitment items you have created

Background to the Default Values

The system uses the information from the G/L account to determine the default values for a commitment item (description and attributes).

Description	= Description of the G/L account
Attributes	= Derived from the G/L account type

Note the following:

The system derives the default values exclusively from the information in the G/L account. This may lead to the system proposing a commitment item that has the same description as an existing commitment item, though the other attributes will be different.

For more information, see the section Adopting Default Values.

Attributes

1. Enter a company code in the Selection part of the screen and choose Enter.

As the company code is assigned to an FM area, the system automatically fetches the appropriate FM area and fills the relevant input field.

1. To select G/L accounts for the company code, choose Execute Selection.

You can limit the selection by speciying an interval for the G/L accounts to be selected.

The system selects all the G/L accounts, or all of the accounts within the interval you specify, and displays the following data in the table:

• G/L account number

• G/L account description

• If one exists, the commitment item assigned to the G/L account, with itsdescription, financial transaction, and item category

• Commitment item default values for each G/L account
  
  

The Status column tells you:

• If no commitment item has been assigned to the G/L account (Incomplete)

• Whether the assigned commitment items differ from the default values (Agree, Different)

• About the state of the G/L accounts (Blocked, Inconsistent)
  
  

For more information, read the Meaning of Statuses section.

1. Assigning Commitment Items
   
   

You can assign commitment items:

• Manually

• By adopting the default values
  
  

Manual Commitment Item Assignment

In manual commitment item assignment, you can:

• Assign an existing commitment item to a G/L account
  
  

To do this, enter the relevant commitment item in the table. The system completes the commitment item attributes automatically.

• Create a new commitment item and assign it to a G/L account
  
  

To do this, enter the required description and the attributes in the table. The system creates the commitment item and assigns it to the G/L account automatically.

If you want to assign a commitment item to more than one G/L account, select the relevant G/L accounts in the table, enter the commitment item (new or existing) and its attributes in the Collective Assignment section of the screen and chooseExecute Collective Assignment. The system overwrites any commitment items already assigned.

Adopting Default Values

You can adopt the default values if:

• No commitment items have been assigned to the G/L accounts yet
  
  

To this end, select the relevant G/L accounts and choose Fill or Overwrite.

The system creates commitment items per the default values and assigns them to the relevant G/L accounts.

• Commitment items are already assigned to the G/L accounts
  
  

To this end, select the relevant G/L accounts and choose Overwrite.

The system creates commitment items per the default values and assigns them to the G/L account in place of the commitment items already assigned.

Note

If the system, during assignment of default values, detects that there is already a commitment item with this description, it assigns the existing commitment item to the G/L account.

If the attributes in this commitment item do not agree with the default values, the system sets the assignment status to Different. This difference may affect how data from the G/L account is recorded in PS Cash Management.

To avoid this possible change, change the commitment item attributes in the step Process Individual Commitment Items.

1. Store the data.

Choose Save to store the values in the database.

The system saves the newly created commitment items and all assignments with statuses Agree and Different.

Attributes

The status gives you the following information:

• Agrees

The values defaulted by the system for financial transaction and item category agree with the attributes of the assigned commitment item. The system does not check whether the descriptions agree.

• Different

The values for financial transaction and item category defaulted by the system do not agreed with those in the assigned commitment item. The system does not check whether the descriptions agree. The difference may affect how data from the G/L account is recorded in PS Cash Management.

• Incomplete

No commitment item is assigned to the G/L account.

• Inconsistent

The data could not be saved because the G/L account is inconsistent. Check the G/L account.

• Blocked

The G/L account is blocked by another user.

Attributes

If you want to change existing commitment items or create individual commitment items, choose the step Process Individual Commitment Items.

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