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SIMG_T702N_R28 - Activate Cost Comparisons

ROGBILLS - Synchronize billing plans   ABAP Short Reference  
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In this activity, you can activate the cost comparison in Travel Expenses and Expense Report, for each trip provision variant.

The cost comparison is used to compare the expense report with the respective travel plan or the respective travel request.

In this Customizing activity, you can make the following settings:

• If you choose No Cost Comparison, the system does not perform a cost comparison.

• If you choose Cost Comparison: Expense Report with Travel Plan, the system compares the expense report with its respective travel plan and shows the differences in the total cost of the trip as well as the differences between individual receipts and their bookings in the travel plan.

In the following Customizing activities, you define the maximum differences.

• In the Customizing activity Define Maximum Values for Cost Comparisons of Travel Expenses, you define the maximum difference for the total cost of the trip.

In the Customizing activity Define Reasons for Cost Comparison of Travel Expenses, you can define default values for the reason that users must specify if the travel expense report or expense report exceeds the maximum value defined for the cost comparison.

• In the Customizing activity Define Maximum Rates and Default Values for Expense Types, you define (for each trip provision variant and expense type) the maximum difference between individual receipts in the expense report and their bookings in the travel plan. Additionally, you specify whether the system is to output a warning message or error message when the maximum difference is exceeded.

In the Customizing activity Define Reasons for Cost Comparison for Each Expense Type , you can define – for each trip provision variant and expense type – default values for the reason that users must specify if the difference between a receipt and the corresponding booking in the travel plan exceeds the maximum value defined.

• If you choose Cost Comparison: Expense Report with Travel Request, the system compares the total cost of the expense report with the estimated total cost of its respective travel request.

In the Customizing activity Define Maximum Values for Cost Comparisons of Travel Expenses, you define the maximum difference for the total cost of the trip.

The cost comparison is available in the following Travel Expenses and Expense Report applications:

• Travel Expense Manager (transaction PR05) in SAP GUI

• Expense Report in the Web Dynpro ABAP-based user interface (but not in the Express Expense Sheet)

The system performs the cost comparison automatically when the user saves the expense report.

Statistics are active for the relevant trip provision variant in Travel Expenses Control (Expert View, Other Settlement, field 12 (only with setting 1 = After Trip Save by Background Task). See also Define Structure of Trip Statistics.

Note

If statistics are active under Other Settlement, field 12 = 1, when the user saves an expense report the system calculates the differences between the report and the travel request and travel plan and updates these in the statistics database. This applies irrespective of whether the cost comparison is active.

The cost comparison is not active.

RFUMSV00 - Advance Return for Tax on Sales/Purchases   CL_GUI_FRONTEND_SERVICES - Frontend Services  
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