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SIMG_T706V_K - Define Pocket Money Per Diems (PMPD)

SIMG_T706V_K - Define Pocket Money Per Diems (PMPD)

General Data in Customer Master   BAL Application Log Documentation  
This documentation is copyright by SAP AG.
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The Travel Expense Report and the Expense Report allow you to settle pocket money with per diems (flat rates).

For example, Czech and Slovak travel expense reports account for pocket money.

The pocket money per diems are differentiated via the following control parameters:

  • Trip country
  • Trip region
  • Enterprise-specific trip type
These three control parameters are active during report execution.
You must define a pocket money per diem for every possible combination of the allowed entry values for the control parameters you defined in the section Control Parameters for Travel Expenses.
  • Statutory trip type
  • Trip activity type
  • Statutory reimbursement group for meals/accommodations
  • Enterprise-specific reimbursement group for meals/accommodations
For each trip provision variant, you can decide how these control parameters influence the determination of reimbursement rates for pocket money per diems.
If these control parameters are active, you have to define a pocket money per diem for every combination of all active control parameters.
  • Day
You can scale the pocket money per diems according to the total number of trip days.
  • Hours
You can scale the pocket money per diems according to the number of hours; that is, you can differentiate the trip days which last less than 24 hours (one-day business trips, first and last days traveled on a several-day trip) according to the trip duration in full hours.

You define pocket money per diems in the system using control parameters, a validity period, and reimbursement amounts. The entries are time-dependent.

Note

If the reimbursement amounts for a pocket money per diem change, you do not have to create a new pocket money per diem, but can delimit the previously-valid pocket money per diem by time using a delimitation date.
If you do this, the system creates a new identical pocket money per diem which is valid as of the date entered. You must then only change the reimbursement amounts in this pocket money per diem.

You have defined the control parameters you want to use for the differentiation of pocket money per diems in the section Control Parameters for Travel Expenses.

To use pocket money in travel expenses, you need to activate the feature for the related trip provision variant in the Customizing activity Travel Expenses Control (Expert View) under Meals Settlement, field 25.

Recommendation

We recommend that you set the end date of the validity period for a pocket money per diem to the date 12/31/9999 for the following reasons:

  • The end date can not be changed later on.
  • This way no restrictions are imposed on delimiting.

To define a pocket money per diem, proceed as follows:

  1. Choose the relevant trip provision variant.
  2. Assign the control parameters according to your requirements.
Note that you can not change the control parameters later on.
  1. Define a validity period via the Beginning and End fields.
Note that you can not change the end date later on.
  1. Assign the currency of the reimbursement amounts in the Currency field.
  2. Enter the tax-exempt reimbursement amount in the Tax-Free Amount field.
  3. Enter the enterprise-specific reimbursement amount in the Reimbursement Amount field.
  4. Enter the reimbursement amount to be paid by a customer in the Amount for Customer field.
Note
The Customer Amount field is currently not evaluated in standard programs.

To delimit an existing pocket money per diem, proceed as follows:

  1. Select the relevant pocket money per diem in the overview screen.
  2. Choose Goto -> Detail.
The detail screen appears.
  1. Choose Edit -> Delimit Validity.
  2. In the Valid From field, enter the new validity date.
  3. Choose Continue.
  4. Check the tax-free reimbursement amount in the Tax-Free Amount field. It can be changed.
  5. If necessary, change the enterprise-specific reimbursement amount in the Reimbursement Amount field.
  6. If necessary, change also the reimbursement amount in the Customer Amount field.
Note
The Customer Amount field is currently not evaluated in standard programs.






PERFORM Short Reference   TXBHW - Original Tax Base Amount in Local Currency  
This documentation is copyright by SAP AG.

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