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SIMG_UST_MWST - Advanced Treatment of Value Added Tax

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In this activity, you can make settings that enable users to enter additional data for the refund of value added tax (tax on sales/purchases) in receipt entry.

You can use this enhancement of receipt entry, for example, to satisfy the requirements of the following EU directives:

COUNCIL DIRECTIVE 2008/9/EC
of 12 February 2008
laying down detailed rules for the refund of value added tax, provided for in Directive 2006/112/EC, to taxable persons not established in the Member State of refund but established in another Member State

This EU directive stipulates that a refund application must contain the following details for each invoice from a Member State of refund (see Article 8, paragraph (2)):

• Name and full address of the supplier or service provider

• VAT identification number of the supplier or service provider or their tax reference number, as allocated by the Member State of refund

• Prefix of the Member State of refund

• Date and number of the invoice

• Taxable amount and amount of VAT expressed in the currency of the Member State of refund

• Where applicable, the deductible proportion, expressed as a percentage

• Nature of the goods and services acquired, described according to codes (see Article 9, paragraph (1))

You define the codes for each country in the Customizing activity Create Codes for Goods and Services.

• Additional description of the goods acquired or services supplied for items described with code Other (010)

• Where applicable, subcodes stipulated by the Member State of refund (see Article 9 paragraph (2))

You define the subcodes for each country in the Customizing activity Create Subcodes for Goods and Services.

If you have activated the refund of value added tax, users are able to enter the data described above for the refund application under VAT Details (provided that they are processing a receipt from abroad). In the Customizing activity Country-Dependent Field Control for VAT Details, you determine the fields that are shown and the data the user has to enter for a trip country, for your trip provision variant(s).

In the Customizing activity Define Processing of VAT Amount in Receipts per Country, you determine how the system processes the entries for the refund application for a trip country, for your trip provision variant(s).

• If you make no setting for a country in this Customizing activity, or select the VAT posting option Do Not Submit; Post According to Tax Code, the system processes the receipts from this country as follows: It posts the receipt with tax code, but does not create a submission with the entries for the refund application. This is the same as the standard procedure if you have notactivated the refund of VAT.

• Otherwise, the system posts the document with tax code or with the tax amount and creates a submission with the entries for the refund application.

You can use the submissions with the entries for the refund application in the SAP application component Financial Accounting (FI) to trigger the refund of the value added tax.

In the Customizing activity Define Country-Dependent Default Values for Expense Types, you can define default values for each expense type, for your trip provision variant(s).

You can use the Business Add-In BAdI: Check Status of Data for VAT Refund to modify the standard status check for the entries for value added tax.

This enhancement of receipt entry is available in the following user interfaces:

• Travel Expenses transactions in the SAP GUI

• Expense report applications in the Web Dynpro ABAP-based user interface

Constraint

If you have activated VAT refunds for a specific trip provision variant, you can no longer use the Travel Manager (TRIP) to enter travel expenses with this trip provision variant. Instead, you can use the Travel Expense Manager (PR05).

You have activated VAT refund for your trip provision variant(s) in the global settings for Travel Expenses. Activating VAT refunds for a trip provision variant has the following effects on the travel calendar (PR02):

• You can only enter domestic receipts in the travel calendar. The travel calendar does not display the VAT details in the additional receipt information.

• If an expense report already contains receipts from abroad, these too are displayed in the travel calendar.

• To enter trips with receipts from abroad, use the Travel Expense Manager (PR05) or, when using the Web Dynpro ABAP-based user interface, use the Expense Report or the Express Expense Sheet.

We recommend that you define the Country and Region fields as required entry fields for each expense type for your trip provision variant(s) in Field Control for Additional Receipt Information. The system always issues an error message if the user does not specify the country in receipt entry.

Refund of VAT is not active.

The usual standard procedure is set for the countries of refund (Do Not Submit; Post According to Tax Code).

By default, the VAT Refund Status column is not shown in the receipt display.

Perform the Customizing activities in this section.

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