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SIMG_V_702V_K - Calculation Guidelines: Define PMPD by Meals PD (CZ/SK)

SIMG_V_702V_K - Calculation Guidelines: Define PMPD by Meals PD (CZ/SK)

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In this step you can define calculation guidelines, which enable you to use the program Generate Pocket Money Per Diem Based on Meals Per Diem (CZ/SK) to generate pocket money per diems based on meals per diems.

Constraint: This Customizing activity applies only to travel expense reporting for the Czech Republic and Slovakia. In these countries, pocket money per diems are defined using meals per diems as a basis. When meals per diems are defined in the system, these can be used for deriving pocket money per diems.

In a calculation guideline you can define quotients, which are used to derive the pocket money per diem from the existing meals per diem.

You can classify the calculation guidelines using the following control parameters:

  • Enterprise-specific trip type
  • Number of days
These control parameters are always active during report execution.
  • Statutory trip type
  • Trip activity type
  • Statutory reimbursement group for meals/accommodations
(Not used in the Czech Republic and Slovakia)
  • Enterprise-specific reimbursement group for meals/accommodations
In Customizing activity Define Influence of Control Parameters: Meals, you can decide whether each of these four control parameters is to be active or not.

You also can distinguish the calculation guidelines by trip country and trip region.

The definition of the calculation guideline is time dependent by means of the control parameters, a validity period, and the scaling factors.

The program Generate Pocket Money Per Diem Based on Meals Per Diem (CZ/SK) calculates the reimbursement amounts for pocket money per diems as follows:

The program uses whole numbers entered in the Numerator and Denominator fields for calculating the quotient. The quotient is then multiplied by the reimbursement amount defined for the meals per diem. The system then rounds the calculated reimbursement amount according to the rounding indicator you specify in the program.

If the quotients in a calculation guideline change, you do not have to create a new calculation guideline; instead, you can set a time limit for the existing calculation guideline by specifying a delimitation date.
When you do this, the system creates a new identical calculation guideline that becomes valid as of the entered date. You must then only modify the values used for calculating the quotient in the new calculation guideline.

You need to have defined the control parameters which you want to use for the differentiation of the calculation guideline in the section Control Parameters for Travel Expenses.

We recommend that you set the end date of the validity period of a calculation guideline to the date 12/31/9999 for the following reasons:

  • The end date can not be changed later on.
  • This way no constraints are imposed on setting time limits.

To define a calculation guideline, proceed as follows:

  1. Choose the relevant trip provision variant.
  2. Assign the control parameters according to your requirements.
Note that you can not change the control parameters later on.
  1. Define a validity period via the Beginning and End fields.
Note that you can not change the end date later on.
  1. In the Statutory Numerator field, enter the numerator for calculating the tax-exempt reimbursement amount.
  2. In the Ent.-Spec.Numerator field, enter the numerator for calculating the enterprise-specific reimbursement amount.
  3. In the Denominator field, enter the denominator for calculating the reimbursement amounts.

To set a time limit for an existing calculation guideline, proceed as follows:

  1. Select the relevant calculation guideline in the overview screen.
  2. Choose Goto -> Detail.
The detail screen appears.
  1. Choose Edit -> Delimit Validity.
  2. In the Valid From field, enter the new validity date.
  3. Choose Continue.
  4. Examine the entry in the Statutory Numerator field and change it if necessary.
  5. If necessary, in the Ent.-Spec.Numerator field, adjust the numerator for calculating the enterprise-specific reimbursement amount.
  6. Examine the Denominator field and adjust it if necessary.

In Czech payroll, the pocket money per diems for travel time in Germany for the durations of 6, 12, and 24 hours should equal 40 % of the respective meals per diems.

You create the following calculation guidelines for the trip provision variant 18 (CZ):

Country Hours Numer. Denom.
DE 6 40 100
DE 12 40 100
DE 24 40 100






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