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SIMG_WF3100CU2 - Perform Task-Specific Customizing
ABAP Short Reference TXBHW - Original Tax Base Amount in Local CurrencyThis documentation is copyright by SAP AG.
In this Customizing activity, you define the settings required to be able to modify all standard tasks and workflow templates supplied by SAP. Only perform this activity if you want to use the scenarios supported by SAP.
Possible processors must be specified for each standard task so that the organizational responsibility for processing is clearly defined.
Workflow templates can only be started online by their possible processors. If a scenario requires that the appropriate workflow template be started online, this workflow template must be assigned to its possible processors.
A standard task or a workflow template may be started in response to events generated by the application. Such events are defined as triggering events for the standard task or workflow template. Activate this linkage between the triggering event and the task if you want to establish the linkage between the event and the standard task or workflow template in the way suggested by SAP.
Caution:
- Workflows are activated using linkages.
- Some workflows are intended to be alternatives to others. Only activate the workflows that pertain to your scenario and define or adapt the corresponding start conditions accordingly.
- Ensure that the start conditions are defined so that no inconsistencies occur, and, where necessary, multiple workflows are started for one event. Not defining the start conditions correctly can cause, for example, the following error message to be displayed in the approval preview of some documents: Approval workflow is not unique.
Activate the event linkage for the following workflows (sorted by business objects):
- BUS2121 (Shopping cart)
- WS10000060 (Automatic approval)
- WS10000129 (One-step approval)
- WS10000031 (Two-step approval)
- WS10000276 (Approval single-level over limit)
- WS14000044 (Completion by purchaser)
- WS14000109 (Approval n-step over value limit)
- WS14500015 (Item approval)
- WS14000045 (Delete shopping cart after application error)
- WS10000202 (Transfer purchase requisition)
- WS10000215 (Resubmission of shopping cart by administrator)
- BUS2201 (Purchase order)
- WS14000075 (Automatic approval)
- WS14000089 (One-step approval)
- WS14000089 (n-step approval)
- BUS2209 (Purchase order confirmation)
- WS14500001 (Automatic approval)
- WS14500019 (Transfer by purchaser)
- WS14500007 (Mail if variance between PO and PCO)
- WS14500017 (Alert: PCO received)
- BUS2203 (Confirmation)
- WS10400002 (One-step approval)
- WS10400009 (Two-step approval)
- WS10400010 (Automatic approval)
- WS10400020 (Automatic approval)
- WS10001048 (Messages in case of return delivery)
- BUS2205 (Invoice)
- WS10400016 (Automatic approval)
- WS10400017 (One-step approval)
- WS10400018 (Two-step approval)
- WS10400021 (Approval by administrator)
- WS14500020 (Correct erroneous invoice)
- BUS2000113 (Contract)
- WS14000086 (Automatic approval)
- WS14000088 (One-step approval)
- WS10400022 (Contract alert)
- WS14000148 (n-step approval)
- BUS2200 (RFx)
- WS14500026 (Automatic approval)
- WS14500027 (One-step approval)
- WS14000091 (Alert workflow)
- WS14500028 (n-step approval)
- BUS2202 (Supplier RFx response)
- WS79000010 (Automatic approval)
- WS79000002 (One-step approval)
- WS14500044 (n-step approval)
- BUS1006200 (Business partner)
- WS14000043 (Automatic approval)
- WS14000030 (One-step approval)
- WS14500021 (Business partner locked)
- BBP_PCARD (Procurement card)
- WS10000093 (One-step approval)
- WS10000100 (Two-step approval)
- BUS4101 (User)
- WS10000192 (Approve new user)
Depending on the Customizing settings Set Approval Indicator
- WS10000223 (Approve new password)
Depending on the Customizing settings Set Approval Indicator
- BUS22101 (Bidder registration request)
- WS10000209 (Approve supplier or bidder)
The workflow WS14500051(Generic workflow for SRM alerting) is triggered by event APPROVAL_NOT_PROCESSED when a deadline is specified in alert Customizing
(Define Event Schema). This workflow monitors approval workflows and triggers an alert or a message if no approval has occurred by the deadline.
Activate this workflow if you want to use SRM alerting.
Assign Processor
The SAP Supplier Relationship Management (SAP SRM) standard workflows for approval of documents are designed so that an employee or manager can assign another approver to a workflow task at runtime (ad hoc workflows).
For this reason, you need to define all possible agents, for example, for the tasks TS10008069
and TS10008127 for the two-step
workflow for the approval of shopping carts and the task TS10008126 for the standard one-step approval workflow.
You can assign the role SAP_EC_BBP_MANAGER for these tasks. You
can also restrict selection of possible processors. These possible processors can then be selected using input help when you need to change the approver.
For the remaining approval workflows, you have to assign a processor for the following tasks (all tasks are listed):
| Task | Used in Workflow | Processor |
|---|---|---|
| TS10007947 (Approve procurement card charges) | WS10000093 | General task |
| TS10008024 (Approve new user) | WS10000192 | Manager role or administrator |
| TS10008024 (Approve new password) | WS10000223 | Manager role or general task |
| TS10008061 (Ask whether requester accepts SC rejection) | WS10000265 | General task |
| TS10008069 (1st approval task in two-step approval of SC) | WS10000031 | Manager role or general task |
| TS10008109 (Approve supplier or bidder) | WS10000209 | Administrator or purchaser |
| TS10008125 (Approve new user) | WS10000192 | Manager role or general task |
| TS10008126 (Approval task in one-step approval of SC) | WS10000129, WS10000276 | Manager role or general task |
| TS10008127 (2nd approval task in two-step approval of SC) | WS10000031 | Manager role or general task |
| TS10008212 (Check SC by reviewer) | WS10000265 | Manager role or general task |
| TS10008214 (Approval task to add to approval of SC) | WS10000271 | Manager role or general task |
| TS10107914 (Represent changes in SC for requester) | WS10000031, WS10000060 | General task |
| TS10407914 (Approval task in one-step approval of GR) | WS10400002 | Manager role or general task |
| TS10407915 (1st approval in two-step approval of GR) | WS10400009 | Manager role or general task |
| TS10407916 (Check GR by reviewer) | WS10400011 | Manager role or general task |
| TS10407917 (Approval task to add to approval of GR) | WS10400008 | Manager role or general task |
| TS10407918 (Approval task to add to approval of INV) | WS10400014 | Manager role or general task |
| TS10407919 (Check INV by reviewer) | WS10400015 | Manager role or general task |
| TS10407920 (Approval task in one-step approval of invoice INV) | WS10400017 | Manager role or general task |
| TS10407921 (1st approval task in two-step approval of INV) | WS10400018 | Manager role or general task |
| TS10407922 (2nd approval task in two-step approval of GR) | WS10400009 | Manager role or general task |
| TS10407923 (2nd approval task in two-step approval of INV) | WS10400018 | Manager role or general task |
| TS10407924 (Administrator approval for GR) | WS10400020 | Administrator |
| TS10407925 (Administrator approval for INV) | WS10400021 | Administrator |
| TS10407926 (CTR check in alert workflow) | WS10400022 | General task |
| TS10407972 (Change rejected SC) | WS10000031, WS10000060 | General task |
| TS14007938 (Represent changes for creator of SC) | WS10000060, WS10000129, WS10000031, WS10000276, WS14000044, WS14000109, WS14500015 | General task |
| TS14007942 (Approve supplier) | WS14000030 | Manager role or general task |
| TS14007947 (Revise shopping cart) | WS14000044 | General task |
| TS10407969 (Approval task in one-step approval of CTR) | WS14000088 | Manager role or general task |
| TS10407970 (Approval task in one-step approval of PO) | WS14000089 | Manager role or general task |
| TS14008026 (Approval task to add to approval of PO) | WS14000002 | Manager role or general task |
| TS14008027 (Check PO by reviewer) | WS14000154 | Manager role or general task |
| TS14008028 (Send PO back to purchaser) | WS14000145 | General task |
| TS14507918 (Send contract back to creator) | WS14000148 | General task |
| TS14507919 (Check contract by reviewer) | WS14500008 | Manager role or general task |
| TS14507920 (Approval task to add to approval of CTR) | WS14500010 | Manager role or general task |
| TS14507922 (Approval task for one-step approval of RFx) | WS14500027 | Manager role or general task |
| TS14507924 (Approval task to add to approval of RFx) | WS14500022 | Manager role or general task |
| TS14507925 (Check RFx response by reviewer) | WS14500023 | Manager role or general task |
| TS14507928 (Return RFx to creator) | WS14500028 | General task |
| TS14507930 (Approval task to add to approval of RFx response) | WS14500040 | Manager role or general task |
| TS14507931 (Check RFx response by reviewer) | WS14500041 | Manager role or general task |
| TS14507935 (Approval task in n-step approval of RFx response) | WS14500044 | Manager role or general task |
| TS14507937 (Return RFx response to creator) | WS14500044 | General task |
| TS14508055 (Transfer PCO data to PO) | WS14500019 | General task |
| TS14508056 (Correct erroneous invoice) | WS14500020 | Administrator |
| TS79007914 (Approval task in one-step approval of RFx response) | WS79000002 | Manager role |
Note:
-
You can declare the listed standard tasks as general tasks and effect the specific restrictions according to processor assignment using the Customizing activity
Customize SAP Business Workflow Automatically.
In addition, you need to define who is authorized to change and add approvers.
You do this by entering possible processors in the workflow. In the SAP SRM standard system, the following multi-step tasks exist:
- WS10000129 - Approve shopping cart (one-step)
- WS10000031 - Approve shopping cart (two-step)
- WS10000060 - Automatic approval (shopping cart)
- WS10400002 - One-step approval of goods receipt
- WS10400009 - One-step approval of goods receipt
- WS10400010 - Automatic approval of goods receipt
- WS10400016 - Automatic approval of invoice
- WS10400017 - One-step approval of invoice
- WS10400018 - Two-step approval of invoice
- WS10400020 - Approval of goods receipt by administrator
- WS10400021 - Approval of invoice by administrator
- WS14000075 - Automatic approval purchase order
- WS14000086 - Automatic approval contract
- WS14000088 - One-step approval contract
- WS14000089 - One-step approval purchase order
- WS14000109 - N-step approval shopping cart over value limit
- WS14000133 - N-step approval shopping cart
- WS14000145 - N-step approval purchase order
- WS14000148 - N-step approval contract
- WS14000154 - Reviewer workflow for purchase order
- WS14500026 - Automatic approval RFx
- WS14500027 - One-step approval RFx
- WS14500028 - N-step approval RFx
- WS14500044 - N-step approval RFx response
- WS79000002 - One-step approval RFx response
- WS79000010 - Automatic approval RFx response
Define who can be added to the above workflows as approver / reviewer with the following tasks:
- WS10000271 - Approval fragment to add to approval of shopping cart
- WS10400008 - Approval fragment to add to approval of goods receipt
- WS10400014 - Approval fragment to add to approval of invoice
- WS14000002 - Approval fragment to add to approval of purchase order
- WS14500010 - Approval fragment to add to approval of contract
- WS14500022 - Approval fragment to add to approval of RFx
- WS14500040 - Approval fragment to add to approval of RFx response
Basis Customizing must have been completed for the application component WFM (Workflow Management).
Perform the activitiy as described in the following steps:
- From the component hierarchy displayed, select the application component for which you want to:
- Assign the possible processors to standard tasks
- Activate the triggering events for standard tasks and workflow templates
- Expand the branch "Assign processors to tasks".
- Select a standard task for processing.
- Assign a standard task to its possible processors. This assignment determines the total number of persons who are allowed to process this task.
- Specify all the appropriate processors. You can choose from:
- Job
- Organizational unit
- Position
- Work center
- User
- Multiple assignments are possible.
- Alternatively, you can classify a standard task as a "general task".
- Expand the branch "Activate event linkage".
- Select a standard task or a workflow template for processing.
- Only some of the standard tasks and workflow templates have triggering events. This is indicated by the folder symbol before the task name. Double-click on this symbol and the event entered as a triggering event is displayed.
- Activate the linkage.
- When you activate event receiver linkages, you determine which of the linkages to use.
You will generally assign the standard task to organizational units, jobs, or positions, so that changes do not need to be made in the workflow components when personnel changes are made in the organizational plan.
For more information, refer to the Customizing of the individual application component.
This Customizing activity allows you to set up all the standard tasks and workflow templates that you will use during the implementation phase. It is, however, also possible to carry out these steps later in the definition environment for the tasks.
rdisp/max_wprun_time - Maximum work process run time Vendor Master (General Section)
This documentation is copyright by SAP AG.
Length: 26240 Date: 20240523 Time: 170444 sap01-206 ( 177 ms )
